Purchasing and Receiving Coordinator for Maintenance & Facilities

Unclassified - Philadelphia, PA

Part-time - Entry Level

Remote - Philadelphia, PA

About the position

City Fitness is seeking a dedicated and detail-oriented Purchasing and Receiving Coordinator to manage the procurement and receipt of goods and materials within our Maintenance Department. This role is responsible for managing the procurement process for all 8 gym locations, including receiving purchase requests from field technicians, creating and placing purchase orders, liaising with vendors, organizing payments and invoices for the accounting department, and managing storage stock. The ideal candidate will have excellent communication skills, an understanding of maintenance and facilities, a keen eye for detail, and the ability to manage multiple tasks efficiently. City Fitness remains committed to investing heavily in the short-term and long-term success of our team members. In addition to competitive pay and a wide variety of employment perks, we proudly prioritize and understand the value in maintaining a healthy, diverse, supportive, and inclusive work environment. As the Company continues to expand throughout the City, we take pride in providing substantial opportunity for growth as we continuously look to develop our staff and promote from within.

Responsibilities

• Collaborate with field technicians and location managers to identify and fulfill purchasing needs.
• Source and evaluate suppliers based on price, quality, service, and reliability.
• Prepare and issue purchase orders, ensuring accuracy and completeness.
• Monitor and track orders to ensure timely delivery.
• Maintain relationships with suppliers and resolve any issues related to delays, shortages, or quality.
• Keep accurate records of purchases, pricing, and inventory levels.
• Coordinate the receipt of goods and materials, ensuring they match purchase orders and packing slips.
• Inspect and verify the quantity and quality of received goods.
• Manage and document any discrepancies, damages, or returns with suppliers.
• Ensure proper storage and organization of received goods.
• Update inventory management systems with received goods and materials.
• Communicate with relevant departments regarding the status of received items.
• Assist with maintaining accurate inventory levels and conducting regular stock audits.
• Monitor inventory to identify when replenishment is needed.
• Implement and maintain inventory control systems to optimize stock levels and minimize waste.
• Maintain accurate and up-to-date records of all purchasing and receiving transactions.
• Assist in preparing reports on purchasing activities, cost savings, and supplier performance.
• Support the Department Director in budgeting and forecasting for procurement activities.
• Handle administrative tasks such as filing, data entry, and communication with vendors.

Requirements

• 18 years or older
• GED or High School Equivalency
• Bachelor's degree in business administration, supply chain management, or a related field is preferred.
• 2+ years of experience in a purchasing, procurement, or inventory management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency in purchasing and inventory software (e.g., SAP, Oracle, or similar)

Nice-to-haves

• Experience with Open-Wrench is a plus.

Benefits

• Complimentary gym membership
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Commuter Benefits
• On-demand pay
• Paid-Time Off
• Employee discounts and community partnership perks