Purchasing and Receiving Specialist@ Marriott Downtown Syracuse

$37,440 - $37,440/Yr

Marriott Downtown - Syracuse, NY

Full-time - Mid Level

Syracuse, NY

About the position

The Purchasing and Receiving Specialist at Marriott Downtown Syracuse plays a crucial role in ensuring that all incoming shipments are accurately received and processed according to established procedures. This position requires meticulous attention to detail as the specialist will check shipments against the Daily Order Sheet and invoices to confirm that the correct quantities, prices, quality states, sizes, counts, weight tolerances, and acceptable expiration dates are met. In cases of discrepancies, the specialist is responsible for filling out error corrections in duplicate to ensure proper credit and will notify the Director of Purchasing (DOP) immediately to arrange for replacements or credits. Once shipments are verified, the specialist will time stamp and sign the driver's and hotel's copies of the invoice, ensuring that the hotel stamp is placed on the front side of the invoice. If a shipment is received with a delivery slip or memo invoice, the same verification process is followed, and a 'goods received without invoice' form must be completed after inspection. The specialist will also reconcile packing slips and invoices against purchasing orders and process the receiving in the purchasing system, ensuring that 'Catch-Weights' are corrected during this process. In addition to these responsibilities, the Purchasing and Receiving Specialist will direct the traffic of all incoming items until they are properly dated, priced, labeled, or tagged. Pricing procedures must be conducted by the Receiving Agent, based on the specifics of the items received. The specialist will coordinate with the Accounting Department to assist with the delivery of invoices for received goods on a daily basis and manage the arrival and departure of vendors through authorized entrances and exits. The role also involves conducting random spot-checks of all perishable items to ensure proper storage and packaging, thereby guarding against quality loss due to improper handling. The specialist will assist in the End of Month (EOM) inventory process alongside the DOP and support outlet employees in filling requisitions, transfer sheets, temperature logs, and sanitation maintenance on a daily basis. Completing all tasks promptly and safely as instructed by the DOP is essential, as is assisting with the placement of daily, weekly, and monthly orders. The Purchasing and Receiving Specialist must be adaptable and ready to complete any additional tasks as directed by the DOP or Director of Finance.

Responsibilities

• Check shipment by comparing it with Daily Order Sheet and invoice to ensure accuracy.
• Fill out an error correction in duplicate for discrepancies and notify the DOP of shortages.
• Time stamp and sign the driver's and hotel's copies of the invoice if the shipment is correct.
• Place the hotel stamp on the front side of the invoice and sign next to the 'Received By' field.
• Complete a 'goods received without invoice' form if applicable after inspection.
• Reconcile Packing Slip/Invoice against Purchasing Order and process receiving in the Purchasing System.
• Correct 'Catch-Weights' when processing receiving in the Purchasing System.
• Direct traffic of all incoming items until properly dated, priced, labeled, or tagged.
• Coordinate and assist with the delivery of invoices for received goods with the Accounting Department.
• Manage the arrival and departure of vendors through authorized entrances/exits.
• Conduct random spot-checks of perishable items for proper storing and packaging.
• Assist and direct End of Month (EOM) inventory along with the DOP as necessary.
• Assist outlet employees in filling requisitions, transfer sheets, temperature logs, and sanitation maintenance daily.
• Complete all tasks promptly and safely as assigned by the DOP.
• Assist the DOP with placement of daily, weekly, and monthly orders.

Requirements

• Mid-level experience in purchasing and receiving processes.
• Strong attention to detail and accuracy in handling shipments and invoices.
• Ability to communicate effectively with vendors and internal departments.
• Familiarity with inventory management systems and procedures.
• Basic understanding of food safety and storage practices.

Nice-to-haves

• Experience in a hospitality or food service environment.
• Knowledge of accounting procedures related to purchasing and receiving.
• Ability to work in a fast-paced environment and manage multiple tasks.

Benefits

• Full-time position with competitive hourly wage.
• Equal opportunity employer with a commitment to diversity and inclusion.