Purchasing Assistant/ Inventory

System One - Lakewood Township, NJ

Full-time

Lakewood Township, NJ

Administrative and Support Services

About the position

The Purchasing Assistant/Inventory role at System One involves providing administrative support to the Purchasing department, ensuring efficient inventory management, and maintaining supplier relationships. The position requires attention to detail and strong organizational skills to monitor orders, resolve discrepancies, and communicate effectively with internal departments.

Responsibilities

• Provide general administrative support to the Purchasing department.
• Review and maintain item information records, inventory, delivery data, and supplier details.
• Monitor orders, advance shipping notices, and acknowledgements to verify goods arrive on time.
• Contact current suppliers on a regular basis.
• Monitor stock levels and identify purchasing needs.
• Research and resolve discrepancies between actual product and associated documentation.
• Follow procedures for short shipments, over shipments, damages, and all RMA related issues.
• Communicate with internal departments to answer questions or explain information.
• Research delivery errors and make necessary corrections to ensure inventory accuracy.
• Provide support on various projects and related tasks, suggest solutions and recommendations.
• Able to communicate with accounting department on payment matters.
• Assist with the movement of product by investigating and reporting options and initiate action according to customer needs.

Requirements

• 2+ years of working experience in a Purchasing Assistant role.
• Good understanding of supply chain procedures.
• Firsthand experience with purchasing software.
• Proficiency in MS Excel.
• Excellent organizational skills.
• Excellent math skills to make accurate calculations of total costs of ordered items.
• Strong administration and data entry skills.
• Strong attention to detail.
• Excellent communication skills.
• Ability to multi-task and prioritize workflow.

Benefits

• Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans.
• Participation in a 401(k) plan.