Purchasing Clerk

About the position

We are hiring a Purchasing Clerk! The Purchasing Clerk is responsible for calculating figures for food inventories, orders, and costs. This role involves maintaining clear and organized records to ensure all reports and invoices are filed and stored properly. The clerk will post invoices using computer programs, conduct inventory audits to determine inventory levels and needs, and complete requisition forms for inventory and supplies. Additionally, the clerk will notify the manager/supervisor of low stock levels, verify and track received inventory, and complete inventory reports and logs. The role also includes reconciling shipping invoices and receiving reports to ensure count accuracy, receiving, unloading, and processing deliveries, and refusing acceptance of damaged, unacceptable, or incorrect items. The Purchasing Clerk will troubleshoot vendor delivery issues and oversee the return process while adhering to food safety and handling policies and procedures across all food-related areas. Monitoring PAR levels for all food items to ensure proper levels is also a key responsibility.

Responsibilities

• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
• Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury.
• Follow policies and procedures for the safe operation and storage of tools, equipment, and machines.
• Maintain awareness of undesirable persons on property premises.
• Maintain confidentiality of proprietary materials and information.
• Follow company and department policies and procedures.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Protect the privacy and security of guests and coworkers.
• Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.
• Speak to guests and co-workers using clear, appropriate and professional language.
• Talk with and listen to other employees to effectively exchange information.
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Exchange information with other employees using electronic devices (e.g., pagers and two-way radios, email).
• Aid coworkers, ensuring they understand their tasks.
• Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
• Support all co-workers and treat them with dignity and respect.
• Develop and maintain positive and productive working relationships with other employees and departments.
• Partner with and assist others to promote an environment of teamwork and achieve common goals.
• Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
• Comply with quality assurance expectations and standards.
• Enter and locate work-related information using computers and/or point of sale systems.
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance.
• Read and visually verify information in a variety of formats (e.g., small print).
• Stand, sit, or walk for an extended period of time or for an entire work shift.
• Conduct inventory audits to determine inventory levels and needs.
• Lock and unlock secure merchandise storage areas.
• Notify manager/supervisor of low stock levels in a timely manner.
• Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.
• Verify and track received inventory and complete inventory reports and logs.
• Order packaging, raw materials, and supplies as needed.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.
• Complete requisition forms for inventory and supplies.
• Use technology to send, receive, and print out product requisitions.
• Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.
• Troubleshoot vendor delivery issues.
• Oversee return process by verifying counts, shipping addresses, labels, etc.
• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Post invoices using computer programs.
• Calculate figures for food inventories, orders, and costs.
• Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management.
• Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas.
• Reduce workplace hazards in storeroom by following safe handling and storage policies and procedures.
• Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots.
• Monitor PAR levels for all food items to ensure proper levels.
• Date, label, and rotate all items according to company standards.
• Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness.

Benefits

• Competitive wages.
• Full-time associates are eligible to participate in a comprehensive benefit package, which includes medical/dental/vision plans, life insurance, ST/LT disability options, 401K options, tuition assistance, discounted room rates at Concord managed hotels, plus training & development and career advancement opportunities.