Purchasing Clerk

$47,840 - $54,080/Yr

Staffing Network - Elgin, IL

Full-time

Elgin, IL

Administrative and Support Services

About the position

The Purchasing Clerk is responsible for compiling information and records to create purchase orders for the procurement of materials and services. This role involves managing negotiations, ensuring compliance with purchasing policies, and working with vendors to resolve product issues. The clerk will also monitor vendor performance, establish savings goals, and ensure compliance with FDA regulations and SQF requirements.

Responsibilities

• Source and purchase raw food materials in line with production requirements and company standards.
• Evaluate and select suppliers based on quality, cost, and delivery performance.
• Negotiate contracts, terms, and pricing with suppliers to achieve the best possible deals.
• Utilize ERP systems to manage purchase orders, track inventory levels, and maintain accurate procurement records.
• Ensure data integrity and accuracy in the ERP system.
• Generate and analyze reports to monitor procurement performance and identify areas for improvement.
• Ensure all purchasing activities comply with GMP standards and regulatory requirements by working closely with the SQF Practitioner and Plant Manager.
• Build and maintain strong relationships with suppliers to ensure reliable supply chains.
• Address and resolve any issues or discrepancies with suppliers promptly and effectively.
• Conduct regular supplier performance reviews and implement corrective actions as necessary.
• Prepare and maintain accurate records of purchase orders, invoices, and delivery schedules.
• Compile reports on procurement activities, cost savings, and supplier performance for management review.
• Ensure all documentation is up-to-date and readily accessible for audits and inspections.
• Consolidate BOLs, packing lists, invoices and all documents related to an order.
• Review, approve, receive order in QuickBooks and submit to accounting.
• Maintain and assess current pricing on packaging materials and ingredients to ensure case pricing is accurate and reflects current costs.
• Identify both increase and decrease price changes that impact product costs.
• Update Master Costing spreadsheets as needed.

Requirements

• High school diploma or equivalent.
• A minimum of 3 years of experience in purchasing raw food materials or a related field.
• Experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, Fishbowl).
• An understanding of GMPs and regulatory documentation requirements in the food industry.

Nice-to-haves

• Procurement experience: 3 years (Preferred)
• Purchasing experience: 3 years (Preferred)
• Food management experience: 3 years (Preferred)
• CGMP experience: 3 years (Required)