Purchasing & Contracts Administrator

Howard Hughes - The Woodlands, TX

Full-time

The Woodlands, TX

Accommodation

About the position

The Purchasing & Contracts Administrator at Howard Hughes is responsible for facilitating the purchasing and procurement process for the Houston Region. This role involves managing contracts, purchase requisitions, purchase orders, and invoices, while utilizing applications such as Coupa, iCertis, and Salesforce. The administrator will work closely with project managers and vendors to ensure smooth onboarding and effective communication across various departments.

Responsibilities

• Interface directly with vendors and lessees to assure smooth onboarding.
• Assist project managers, developers, and property managers in submitting and tracking purchase requisitions and purchase orders.
• Track the quantity and report on the status of purchase requisitions in real time.
• Provide subject matter expert assistance to other regional teams such as operations, leasing, and marketing.
• Initiate contract processes in Coupa/iCertis for new vendor relationships.
• Coordinate with the Commercial Leasing team regarding the entry of commercial leases into Salesforce.
• Create Accounts and Opportunities in Salesforce and gather all necessary documentation for uploads.
• Work effectively with multiple departments including Tenant Coordination, Property Management, Legal, and Development.
• Assist with ad-hoc department needs as they arise.

Requirements

• Minimum high school diploma; Bachelor's or Associate's degree preferred.
• Strong communication skills.
• Ability to work under time constraints and deadlines.
• Self-starter, effectively works under minimal supervision.
• Strong attention to detail.
• Pro-active, critical thinker, problem solver.
• Working knowledge of Microsoft Office applications, especially Excel.
• Exposure to Salesforce, iCertis, and Coupa is a plus.

Nice-to-haves

• Experience with Salesforce, iCertis, and Coupa applications.