Purchasing & Contracts Manager (Construction/Civil)

Unclassified - Secaucus, NJ

Full-time

Secaucus, NJ

About the position

The Purchasing & Contracts Manager at Schiavone;ScanScape is responsible for overseeing all aspects of contract management and purchasing processes within the construction and civil sectors. This role involves negotiating contracts with vendors and subcontractors, managing the bidding process, and ensuring compliance with company policies and government regulations. The manager will also focus on cost savings and continuous improvement of purchasing methods.

Responsibilities

• Demonstrates effective communication and problem-solving skills.
• Contract management including administration, review, management, filing, evaluation, analysis, and negotiation.
• Negotiate or renegotiate and administer contracts with vendors and subcontractors.
• Administer the bidding process and contracts, including evaluating bids and recommending vendors.
• Review specifications to determine the disciplines of work required.
• Research and evaluate vendors/contracts for compliance with government regulations.
• Evaluate vendor performance against established specifications.
• Evaluate order and bid documentation.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Review and maintain purchasing files and records to ensure compliance with company policies and procedures.
• Back up purchasing clerk by ordering supplies, equipment, and materials, and processing purchase orders.
• Review and monitor capital purchases for compliance with company policies and procedures.
• Identify opportunities for cost savings.
• Compile data from various sources for analysis and compliance monitoring of purchasing processes.
• Continually improve purchasing methods and processes.
• Respond to inquiries from internal and external sources providing information and direction.
• Attend periodic MWBE/SDVO/SBE Outreach Events to engage with vendors and subcontractors.
• Conduct periodic site visits to contractor and vendor facilities for evaluations.
• Handle special projects and other duties as assigned.

Requirements

• Bachelor's degree in business administration, accounting, economics, or related field required.
• Minimum of 8 years of work experience in a purchasing-related field preferred.
• Proficient in Microsoft Office Applications (Excel, Word, etc.).
• Demonstrates aptitude and precision working with numbers.
• Knowledge of purchasing policies, processes, and procedures.
• Ability to negotiate best vendor terms and pricing.
• Ability to perform functions with little or no supervision in a timely manner with acceptable quality.
• Strong interpersonal and communication skills.
• Highly organized, detail-oriented, and able to multitask.
• Ability to learn new software and processes.
• Strong problem-solving skills.