Purchasing Coordinator

University of Oklahoma - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

Educational Services

About the position

The Purchasing Coordinator at the University of Oklahoma's Athletic Department is responsible for managing all purchasing-related duties, supplier management, RFP management, and purchase order management. This role requires a highly organized and self-motivated individual who can oversee complex purchases, assist departments in selecting supplies, and ensure compliance with university and NCAA guidelines.

Responsibilities

• Overseeing complex purchases to meet departmental needs for goods and services
• Advising and assisting departments in the selection of supplies and equipment, and in the preparation of requisitions
• Analyzing bid comparisons from several vendors and determining the acceptable bidder for contracts, keeping within budgetary limitations
• Reviewing requisitions for accuracy and placing orders with vendors
• Responsible for new vendor onboarding
• Creation of purchase orders and approving purchase orders up to a pre-defined limit
• Coordinating resolution of overdue orders or resolving unfulfilled vendor contract obligations
• Working with vendors and departments to ensure timely processing of invoices and payments
• Management of small dollar purchase orders
• Management of RFP process
• Responsible for training the Athletics department on purchasing process
• Responsible for invoice management including approval of invoices, proper coding, ensuring invoices follow University, State, and NCAA guidelines
• Responsible for monitoring and responding to ABO email
• Serve as liaison between the OU Athletics Department and the University Procurement Department
• Other duties as assigned

Requirements

• Bachelor's Degree in Supply Chain Management, Business Administration, Accounting or related field
• 36 months purchasing experience, to include responsible buying and/or materials management
• Valid Oklahoma Driver's License required to commute to all University locations or ability to obtain within 30 days of hire date
• Excellent customer service skills
• Proficient navigating and maintaining databases
• Advanced excel skills with ability to build and manipulate spreadsheets
• Able to understand a chart of accounts and code entries to proper account
• Basic computer skills
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Able to produce reports and complete work within deadlines
• Strong initiative to solve problems
• Able to work well with interdepartmental teams and initiatives
• Must be able to perform basic data analysis

Nice-to-haves

• Experience in working in college athletics preferred
• Experience with University accounting systems (ARMS, PeopleSoft, etc.)
• Able to gain and maintain working knowledge of university, Conference, and NCAA rules and regulations
• Able to gain and maintain proficiency in PeopleSoft

Benefits

• Negotiable salary based on experience
• Full-time work schedule
• Benefits provided