Purchasing Coordinator

$65,000 - $75,000/Yr

KIPP Public Schools - Camden, NJ

Full-time - Mid Level

Hybrid - Camden, NJ

About the position

We are seeking a Purchasing Coordinator to join the KIPP TEAM & Family purchasing team. In this pivotal role, you will collaborate with directors of school operations, budget managers, other operations teammates and vendors to ensure that teachers and staff can access essential goods and services efficiently and promptly. This includes maintaining compliance with procurement policies and public-school regulations. The Purchasing Team plays a crucial role in the operational excellence of our schools, empowering instructional and support staff to focus on their primary mission: guiding students toward academic achievement and lifelong success.

Responsibilities

• Ensure the accurate and timely processing of purchase orders in alignment with our service-level agreements.
• Uphold organizational policies and ensure adherence to public school procurement regulations.
• Foster strong working relationships with school and department operations teams and build productive vendor partnerships.
• Provide clear and consistent updates regarding the status and delivery of goods and services.
• Collaborate with the Accounts Payable team to ensure seamless purchasing-to-payment workflows and assist the accounting team in maintaining accurate and compliant purchasing records.
• Regularly review and manage aged encumbrance reports to ensure data accuracy and integrity.
• Resolve issues proactively in a fast-paced, deadline-driven environment.

Requirements

• At least three years of experience in purchasing, procurement, or similar operations or financial functions.
• Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace (Sheets, Docs, Forms).
• Exceptional attention to detail and strong organizational capabilities.
• Excellent verbal and written communication skills with a customer service mindset.
• A proactive problem-solver who thrives under deadlines and can manage multiple projects simultaneously.

Nice-to-haves

• Experience with purchasing/procurement platforms such as Coupa is highly valued.
• Experience with Zoom and helpdesk platforms like Zendesk.

Benefits

• Salary range of $65,000 - $75,000, depending on related experience.
• Full comprehensive benefits plan, including health care and retirement.
• Laptop and transportation benefits for TEAMmates commuting into New Jersey from the New York City area.