Purchasing Manager Morgantown, WV

Swanson Industries - Morgantown, WV

Full-time - Mid Level

Morgantown, WV

Management of Companies and Enterprises

About the position

The Purchasing Manager position at Swanson Industries, Inc. in Morgantown, WV, involves overseeing daily purchasing activities, managing supplier relations, and supervising staff. The role requires a strategic approach to vendor management, including identifying, evaluating, and negotiating with suppliers to maximize the quality of purchased goods and services while controlling costs. The Purchasing Manager will administer purchasing procedures such as RFP/RFQ, bid, purchase order, requisition, and invoicing processes, ensuring compliance with company policies and procedures. In this role, the Purchasing Manager will maintain comprehensive records of purchases, payments, and inventory levels, and will be responsible for managing vendor relationships to resolve any quality, shipping, or invoicing issues that may arise. The position also involves inputting purchase order details into an accounting system and tracking invoice payments against sales receipts and other related documents. The Purchasing Manager may provide price quotes to customers and will coordinate with accounting or accounts receivable departments to address any variances or inconsistencies in billing records. Additionally, the Purchasing Manager will oversee the analysis and testing of current processes and systems to determine their effectiveness and efficiency. This includes managing data collection, conducting root cause analysis of issues, and developing solutions to meet the current and future needs of the business. The role requires familiarity with accounting and ERP systems, as well as a commitment to professional growth through participation in educational programs and workshops.

Responsibilities

• Identifies, evaluates, selects, and negotiates with vendors to maximize quality and control costs.
• Administers purchasing procedures including RFP/RFQ, bid, purchase order, requisition, or invoicing processes.
• Maintains records of purchases, payments, and inventory levels.
• Manages vendor relationships and resolves quality, shipping, or invoicing issues.
• Inputs purchase order details into an accounting system and tracks invoice payments against sales receipts and other related documents.
• Provides price quotes to customers as needed.
• Maintains records of all orders and payments for monthly or quarterly reconciliation.
• Coordinates with accounting or accounts receivable departments on billing variances and implements corrective actions.
• Tracks customer complaints or inquiries and recommends changes to improve customer satisfaction.
• Oversees analysis and testing of current processes and systems for effectiveness and efficiency.
• Manages data collection and root cause analysis of issues, developing solutions as necessary.
• Maintains compliance with all company policies and procedures.

Requirements

• Bachelor's degree in Business or related field.
• Minimum of seven (7) years of experience in purchasing.
• Minimum of four (4) years of management experience.
• Ability to work under minimal supervision and as part of a team.
• Effective communication skills with internal and external customers.
• Proven ability to meet deadlines and follow directions.
• Moderate computer skills, including Microsoft Excel, Word, and ERP systems.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Matching 401k
• Paid vacation