Purchasing Manager

InterContinental Hotels Group - San Antonio, TX

Full-time - Mid Level

San Antonio, TX

Accommodation

About the position

As the Purchasing Manager at InterContinental, you will oversee the day-to-day activities of the Purchasing, Storeroom, and Receiving staff, ensuring that all operations run smoothly and efficiently. Your role will involve establishing and communicating clear goals and objectives for your team, as well as recommending and initiating necessary staffing actions in accordance with company policies. You will be responsible for alerting the Controller of any potentially serious issues that may arise, ensuring that all staff are properly trained and equipped to perform their job functions effectively. In this position, you will manage the procurement of all food and non-food items for the hotel, working closely with the company's key purchasing supplier and other vendors to meet specialized needs. You will forecast operational requirements and schedule deliveries to align with the hotel's operational needs. Additionally, you will provide input into the hotel's operating budget based on your assessments of current purchasing levels and forecasts. Your responsibilities will also include maintaining internal controls over requisitioning and issuing items, developing and maintaining a purchase order system, and ensuring timely delivery of supplies to the appropriate departments. You will manage hotel inventory levels, ensuring that month-end inventories are completed accurately and on time to minimize waste and maximize turnover of perishable items. Promoting compliance and advising department heads of potential cost overruns or new regulations will be key aspects of your role. You will act as an expert resource in process control activities, collaborating closely with the Culinary and Catering Departments to ensure that adequate supplies are purchased for events. Completing various reports, monitoring industry trends, and maintaining effective vendor relationships will also be part of your daily tasks. As a Purchasing Manager, you will promote teamwork and quality service through daily communication and coordination with other departments, and may serve as the manager on duty when required.

Responsibilities

• Manage day-to-day activities of Purchasing, Storeroom, and/or Receiving staff.
• Establish and communicate goals and objectives for the team.
• Recommend and/or initiate salary, disciplinary, or other staffing actions in accordance with company policies.
• Alert Controller of potentially serious issues.
• Ensure all staff are properly trained and equipped to perform their job functions.
• Manage the purchase of all food and non-food items for the hotel.
• Work with vendors to obtain supplies to meet specialized needs and maintain effective purchasing relationships.
• Forecast operational needs and schedule deliveries accordingly.
• Provide input into the hotel's operating budget based on forecasting and assessment of purchasing levels.
• Maintain internal controls over requisitioning and issuing of items; develop and maintain purchase order system.
• Direct the delivery of supplies to appropriate departments or storage areas.
• Ensure reports and records are updated and forwarded for payment based on company policies.
• Manage and maintain hotel inventory levels; ensure month-end inventories are completed accurately.
• Ensure cleanliness and organization in all work areas and storerooms.
• Promote compliance by advising department heads of potential cost overruns or new regulations.
• Act as an expert resource in process control activities and requirements.
• Work closely with Culinary and Catering Departments to ensure correct supplies are purchased for events.
• Complete receiving reports, food and beverage costs report, and other required reports.
• Monitor technological advancements and industry trends affecting contracts and recommend changes.
• Promote teamwork and quality service through daily communication with other departments.

Requirements

• Bachelor's degree in Materials or Purchasing Management, or a relevant field of work.
• Three years of purchasing experience or an equivalent combination of education and experience.
• Fluent in English; other languages preferred.
• Demonstrated knowledge of federal, state, and local laws affecting purchasing and supply chain management.
• Ability to effectively manage key vendor relationships.
• Mathematical skills including basic math, budgeting, profit/loss concepts, percentages, and variances.
• Strong problem-solving, reasoning, motivating, organizational, and training abilities.

Nice-to-haves

• Experience in a luxury hotel environment.
• Knowledge of hospitality industry trends and best practices.

Benefits

• Competitive salary range of $61.1K - $77.4K per year.
• Opportunities for career advancement within a global hotel brand.
• Employee discounts on hotel stays and services.
• Comprehensive health and wellness programs.