Purchasing Manager

$62,500 - $65,000/Yr

Manhattanville College - Harrison, NY

Full-time - Mid Level

Harrison, NY

Educational Services

About the position

The Purchasing Manager at Manhattanville University will play a crucial role in overseeing the procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services. This position is responsible for ensuring that all purchasing activities are conducted in a competitive manner, adhering to the university's policies and procedures. The Purchasing Manager will manage the American Express Corporate Business Credit Card Program, which includes processing new card requests, issuing cards, and maintaining a master list of cardholders. Additionally, the manager will reconcile monthly Amex statements and manage the university's insurance renewal applications, ensuring timely submissions and compliance with necessary approvals. The role also involves continuous monitoring of Certificates of Liability Insurance for all vendors, managing the university's online office supplier contract, and providing purchasing guidance to university staff. The Purchasing Manager will be responsible for sourcing vendors, utilizing the university credit card for purchases, and ensuring that selected vendors provide the best pricing and services. This position requires effective communication skills, problem-solving abilities, and a strong understanding of procurement processes, including the ability to conduct RFP processes and contract negotiations. The Purchasing Manager will also prepare purchasing reports, monitor leases and contracts, and work closely with the Accounts Payable Department to reconcile invoices. The role emphasizes collaboration and teamwork within the university, supporting cultural diversity and sensitivity in all interactions. The Purchasing Manager will perform other related duties as assigned, contributing to the overall efficiency and effectiveness of the Purchasing Department.

Responsibilities

• Manage the Manhattanville University American Express Corporate Business Credit Card Program, including processing new card requests and ensuring proper approvals are submitted.
• Reconcile the Amex statements monthly for submittal to Accounts Payable.
• Manage the University insurance renewal applications for various types of insurance, ensuring timely submissions and necessary approvals.
• Correspond with the insurance broker to manage vehicle insurance and distribute renewed Auto Insurance cards to Administrators.
• Continuously monitor the Certificates of Liability Insurance for all vendors and prepare mailings for updates.
• Manage the Intranet site for the Purchasing Department, including all procedures, policies, and guidelines.
• Develop purchasing standards for various routine purchases and manage the University's online office supplier contract.
• Provide purchasing guidance and leadership to University staff, administrative, and faculty employees.
• Source vendors and meet with new prospective vendors, utilizing the University credit card for purchases when necessary.
• Prepare purchasing reports, conduct RFP processes, and oversee contract negotiations for services and products.
• Monitor all leases, contracts, and agreements negotiated by the Purchasing Department, creating a system for tracking and monitoring.
• Work closely with the Accounts Payable Department to reconcile invoices against purchase orders and assist staff with return authorizations.

Requirements

• Bachelor's degree required; Master's degree preferred.
• 5-10 years of Purchasing and contracted services experience at a college, university, and/or company preferred.
• Proficient knowledge of composing formal Requests for Proposals (RFPs) and analyzing bidders' proposals.
• Effective problem-solving and decision-making skills.
• Strong oral, written, and electronic communication skills.
• Ability to plan and manage time effectively, requiring minimal supervision.

Nice-to-haves

• Experience in a higher education environment.
• Familiarity with procurement software and systems.

Benefits

• Highly competitive and comprehensive benefits package including tuition remission.