Purchasing Manager

Wayne Metro CAA - Detroit, MI

Full-time - Mid Level

Hybrid - Detroit, MI

About the position

The Purchasing Manager at Wayne Metro CAA is responsible for overseeing and managing the procurement activities of the organization. This role ensures the cost-effective and timely acquisition of materials, services, and equipment, while also managing vendor contracts, compliance, and insurance policies. The Purchasing Manager will work closely with various departments to align procurement strategies with the company's overall goals and continuously improve purchasing processes.

Responsibilities

• Develop, negotiate, and manage vendor contracts to ensure favorable terms and compliance with company policies.
• Establish long-term relationships with key suppliers to secure consistent pricing, quality, and service.
• Solicit and evaluate bids from multiple vendors to ensure competitive pricing and optimal quality for goods and services.
• Analyze proposals and recommend vendors based on cost-effectiveness, quality, and reliability.
• Oversee and manage the purchase order module within Sage Intacct, ensuring accurate entry and tracking of all purchasing activities.
• Monitor and approve purchase orders while ensuring alignment with company budget and project needs.
• Obtain and maintain accurate vendor documentation, including W-9 forms and any other necessary tax or legal forms.
• Ensure vendors meet all compliance requirements and are appropriately onboarded into the system.
• Oversee and manage general insurance policies related to vendor engagements and the procurement process.
• Ensure all vendor contracts include necessary insurance coverage and that certificates of insurance are collected and up-to-date.
• Monitor procurement budgets, ensuring all purchasing activities align with financial goals.
• Continuously look for opportunities to reduce costs without compromising quality or efficiency.
• Work closely with other departments such as finance, legal, and operations to ensure procurement strategies align with overall company goals.
• Serve as a point of contact for vendor-related issues, including resolving discrepancies and disputes.
• Continuously evaluate and improve purchasing processes to enhance efficiency, reduce costs, and ensure compliance with company policies.

Requirements

• Bachelor's degree in Business, Supply Chain Management, or a related field preferred.
• 5+ years of experience in procurement or purchasing management.
• Experience with Sage Intacct or similar ERP systems.
• Strong negotiation, contract management, and vendor relationship skills.
• Knowledge of procurement processes and policies.
• Knowledge of W-9 requirements and vendor insurance policies.
• Excellent analytical and organizational skills with attention to detail.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Experience in using Google Suite, Analytics, and AdWords.
• Excellent writing and copy-creating skills.
• Strong leadership and organizational skills.
• Experience in a non-profit setting is preferred.
• Exceptional ability to communicate effectively both orally and in written form.
• Self-starter with the ability to function under tight deadlines and coordinate multiple tasks simultaneously.

Nice-to-haves

• Experience in graphic design is highly desirable.

Benefits

• Competitive salary
• Hybrid work environment with a minimum of two days per week in person
• Opportunity to work in a non-profit setting
• Professional development opportunities