PURCHASING MANAGER

Hyatt - Incline Village, NV

Full-time - Mid Level

Incline Village, NV

Accommodation

About the position

At Hyatt Regency Lake Tahoe, we are dedicated to providing exceptional service and creating memorable experiences for our guests. Our operational excellence is a key component of our success, and efficient procurement is central to maintaining our high standards. The Purchasing Manager at Hyatt Regency Lake Tahoe oversees the procurement of goods and services essential for our hotel's operations. This role is crucial for developing purchasing strategies, managing supplier relationships, ensuring cost-effective buying decisions, and maintaining optimal inventory levels to meet the operational needs and enhance guest satisfaction. The Purchasing Manager will develop and implement purchasing strategies that ensure cost-effective procurement of all hotel supplies and services. This includes negotiating contracts with suppliers to secure the best prices, terms, and quality of goods and services. The role requires maintaining accurate records of purchases, pricing, and other essential data, as well as collaborating with various hotel departments to understand their needs and ensure the timely delivery of goods and services. In addition to procurement management, the Purchasing Manager will build and maintain strong relationships with suppliers and vendors, assess vendor performance regularly, and resolve any issues or disputes swiftly. The role also involves actively seeking new suppliers to improve product quality and variety, with a focus on enhancing diversity, equity, and inclusion (DE&I) vendor partnerships. Inventory management is another critical aspect of this position. The Purchasing Manager will monitor inventory levels to prevent overstocking or shortages, implement and uphold inventory control procedures to minimize waste and loss, and conduct regular inventory audits to ensure accurate reporting. Collaboration with the Executive Chef and Director of Food and Beverage is essential to review and order necessary items. Cost control is a significant responsibility, where the Purchasing Manager will analyze purchasing data to identify opportunities for cost savings, prepare and manage budgets and forecasts for procurement and inventory, and approve purchase orders and invoices while keeping track of vendor credits. Compliance with hotel policies, industry regulations, and legal requirements is paramount, and the Purchasing Manager will maintain up-to-date documentation for all procurement activities, generating reports and providing insights to management on purchasing trends, supplier performance, and inventory levels. Finally, the Purchasing Manager will work closely with hotel management to forecast and plan for future needs, adjust team and storeroom schedules based on staffing and business levels, and provide training and support to hotel staff on procurement procedures and best practices.

Responsibilities

• Develop and implement purchasing strategies that ensure cost-effective procurement of all hotel supplies and services.
• Negotiate contracts with suppliers to secure the best prices, terms, and quality of goods and services.
• Maintain accurate records of purchases, pricing, and other essential data.
• Collaborate with various hotel departments to understand their needs and ensure the timely delivery of goods and services.
• Build and maintain strong relationships with suppliers and vendors.
• Assess vendor performance regularly and resolve any issues or disputes swiftly.
• Actively seek new suppliers to improve product quality and variety, with a focus on enhancing DE&I vendor partnerships.
• Monitor inventory levels to prevent overstocking or shortages.
• Implement and uphold inventory control procedures to minimize waste and loss.
• Conduct regular inventory audits and ensure accurate reporting.
• Collaborate with the Executive Chef and Director of Food and Beverage to review and order necessary items.
• Analyze purchasing data to identify opportunities for cost savings.
• Prepare and manage budgets and forecasts for procurement and inventory.
• Approve purchase orders and invoices and keep track of vendor credits.
• Ensure all purchasing activities comply with hotel policies, industry regulations, and legal requirements.
• Maintain up-to-date documentation for all procurement activities.
• Generate reports and provide insights to management on purchasing trends, supplier performance, and inventory levels.
• Work closely with hotel management to forecast and plan for future needs.
• Adjust team and storeroom schedules based on staffing and business levels.
• Provide training and support to hotel staff on procurement procedures and best practices.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field preferred.
• Proven experience as a Purchasing Manager/Director or in a similar role, ideally in the hospitality industry.
• Familiarity with basic accounting procedures.
• Strong negotiation skills and experience managing vendor relationships.
• Excellent organizational and analytical skills.
• Proficiency in procurement software, Birchstreet knowledge preferred.
• Proficient in Microsoft Office applications (Word, Excel, etc.).
• Strong verbal and written communication skills; capable of working effectively with diverse teams.
• Ability to lift, pull, and push moderate weights.

Benefits

• Competitive salary and benefits package.
• Opportunity to influence operational excellence in a premier resort setting.
• A dynamic and supportive work environment that fosters professional growth.