Purchasing Manager

Omni Hotels & Resorts - Atlanta, GA

Full-time - Mid Level

Atlanta, GA

Accommodation

About the position

The Purchasing Manager at Omni Hotels & Resorts plays a crucial role in the procurement of food, beverage, and general supplies, ensuring that all purchases are made at maximum economic efficiency based on the hotel's business activity. This position serves as a vital link between hotel staff and supplier representatives, facilitating the acquisition of goods and services necessary for the successful operation of various departments within the hotel. The Purchasing Manager is responsible for overseeing the Purchasing/Receiving staff, delegating tasks effectively to meet set objectives, and ensuring that all procurement processes align with the hotel's operational needs. In this role, the Purchasing Manager will attend all relevant Food and Beverage meetings, including menu tie-downs and weekly forecasts, to maintain close communication with the Chef and Catering Department. This collaboration is essential for evaluating future menu events against Par Inventories, determining the necessary requirements for both outlets and banquet functions. The Purchasing Manager will also establish and maintain training tools for subordinates, enhancing their understanding of the purchasing process, product familiarity, receiving and storage standards, and the reconciliation of Food and Beverage inventories. Additionally, the Purchasing Manager will coordinate vendor site visits to improve the knowledge of commodities used in the hotel, assess associate job performance to identify training needs, and evaluate vendor performance to ensure compliance with purchasing bid procedures. This position requires maintaining close communication with Corporate Purchasing offices for order placements and follow-ups, managing the weekly bid process to secure the best prices, and ensuring compliance with state liquor laws for alcoholic beverage purchases. The Purchasing Manager will also work closely with Accounts Payable to ensure accuracy in the Birchstreet system, contributing to the overall financial health of the hotel.

Responsibilities

• Directly supervise the Purchasing/Receiving staff through delegation of work tasks to achieve set objectives.
• Attend all Food and Beverage and related meetings such as menu tie-down, weekly forecast and Financial Services.
• Maintain close communications with Chef and Catering Department on requirements for future menu events to evaluate menus against Par Inventories in determining necessary requirements for outlets and banquet functions.
• Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the Purchasing process and applications such as: product familiarity, receiving and storage standards, EOM reconciliation of Food and Beverage inventories, EOM Accounts Payable closing.
• Coordinate with vendor to set up site visits of their facilities to aid key personnel in Purchasing and Storerooms as a training tool to improve basic knowledge of commodities used.
• Counsel and make, as needed, assessment of present and/or new associate job performance to determine what specific training is required to achieve desired results.
• Evaluate vendor performance in compliance to Purchasing bid procedures.
• Monitor vendor ability to provide timely and consistent quality according to established specifications.
• Maintain close communications with Corporate Purchasing offices for placement and follow-up on quarterly and annual order requirements.
• Attend area hotel and restaurant shows and seminars to establish new vendor relations and learn of new products and ways to improve present operation.
• Manage weekly bid process to ensure the best prices are being obtained on frequently purchased items.
• Coordinate weekly wine, liquor and beer purchases, ensuring compliance with state liquor laws.
• Establish and maintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories.
• Work daily with Accounts Payable to ensure Birchstreet is accurate and up-to-date.

Requirements

• 2+ years' experience as storeroom attendant in a high volume, upscale Hotel, preferred.
• Exceptional guest service skills.
• Computer proficiency; specifically, with Microsoft Office and Windows.
• Ability to stand for a long period of time, stoop, bend and lift items weighing up to 50 pounds.
• Ability to work flexible schedule (Including weekends and holidays).
• Strong attention to detail.
• Ability to multi-task in a fast paced environment.
• Ability to make quick decisions and possess good judgment.
• Effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Ability to work with and understand financial information, data and basic arithmetic functions.