Purchasing Manager

Omni Hotels & Resorts - Atlanta, GA

Full-time

Atlanta, GA

Accommodation

About the position

The Purchasing Manager at the Omni Hotel at The Battery Atlanta plays a crucial role in ensuring the efficient acquisition of food, beverage, and general supplies necessary for the hotel's operations. This position is pivotal in maintaining the hotel's high standards of service and quality, acting as a liaison between hotel departments and suppliers to procure goods and services that meet the needs of various departments. The Purchasing Manager will oversee the Purchasing/Receiving staff, ensuring that tasks are delegated effectively to meet set objectives and maintain operational efficiency. In this role, the Purchasing Manager will attend all relevant Food and Beverage meetings, including menu tie-downs and weekly forecasts, to stay aligned with the hotel's culinary and catering requirements. Close communication with the Chef and Catering Department is essential to evaluate future menu events against Par Inventories, determining necessary requirements for outlets and banquet functions. The Purchasing Manager will also establish and maintain training tools for subordinates, enhancing their understanding of the purchasing process, product familiarity, receiving and storage standards, and inventory reconciliation. The position requires the Purchasing Manager to coordinate vendor site visits to improve the knowledge of commodities used in the hotel, assess job performance of associates, and evaluate vendor compliance with purchasing bid procedures. The Purchasing Manager will manage the weekly bid process to ensure competitive pricing on frequently purchased items and coordinate the procurement of alcoholic beverages while ensuring compliance with state liquor laws. Additionally, the Purchasing Manager will work closely with Accounts Payable to maintain accurate records and ensure timely processing of orders.

Responsibilities

• Directly supervise the Purchasing/Receiving staff through delegation of work tasks to achieve set objectives.
• Attend all Food and Beverage and related meetings such as menu tie-down, weekly forecast and Financial Services.
• Maintain close communications with Chef and Catering Department on requirements for future menu events to evaluate menus against Par Inventories in determining necessary requirements for outlets and banquet functions.
• Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the Purchasing process and applications such as: product familiarity, receiving and storage standards, EOM reconciliation of Food and Beverage inventories, EOM Accounts Payable closing.
• Coordinate with vendor to set up site visits of their facilities to aid key personnel in Purchasing and Storerooms as a training tool to improve basic knowledge of commodities used.
• Counsel and make, as needed, assessment of present and/or new associate job performance to determine what specific training is required to achieve desired results.
• Evaluate vendor performance in compliance to Purchasing bid procedures.
• Monitor vendor ability to provide timely and consistent quality according to established specifications.
• Maintain close communications with Corporate Purchasing offices for placement and follow-up on quarterly and annual order requirements.
• Attend area hotel and restaurant shows and seminars to establish new vendor relations and learn of new products and ways to improve present operation.
• Manage weekly bid process to ensure the best prices are being obtained on frequently purchased items.
• Coordinate weekly wine, liquor and beer purchases, ensuring compliance with state liquor laws.
• Establish and maintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories.
• Work daily with Accounts Payable to ensure Birchstreet is accurate and up-to-date.

Requirements

• 2+ years' experience as storeroom attendant in a high volume, upscale Hotel, preferred.
• Exceptional guest service skills.
• Computer proficiency; specifically, with Microsoft Office and Windows.
• Ability to stand for a long period of time, stoop, bend and lift items weighing up to 50 pounds.
• Ability to work flexible schedule (Including weekends and holidays).
• Strong attention to detail.
• Ability to multi-task in a fast paced environment.
• Ability to make quick decisions and possess good judgment.
• Ability to evaluate and select among alternative course of action quickly and accurately.
• Effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Ability to work with and understand financial information, data and basic arithmetic functions.