Purchasing Manager

$74,757 - $113,822/Yr

City Of The Colony - The Colony, TX

Part-time,Full-time - Mid Level

The Colony, TX

Justice, Public Order, and Safety Activities

About the position

The Purchasing Manager is responsible for overseeing the procurement process for the City of The Colony, ensuring compliance with State purchasing codes while meeting the administrative, technical, and operational needs of various departments. This role involves managing the acquisition and distribution of supplies, materials, and services, as well as providing exceptional customer service to both internal and external stakeholders.

Responsibilities

• Manage and coordinate the City's purchasing program in compliance with State purchasing statutes and guidelines.
• Provide timely acquisition and distribution of supplies, materials, equipment, and services.
• Create and implement strategies and policies to optimize costs and improve supply chain efficiency.
• Research potential vendors and evaluate them based on quality, reliability, cost, and sustainability.
• Develop and administer purchasing policies and procedures.
• Assist in preparation of bid specifications, invitation, and selection of vendors, bid compliance, communication, and notification to prospective vendors.
• Develop complex Request for Proposal (RFP) documents necessary to secure professional services contracts.
• Coordinate participation in various interlocal agreements.
• Evaluate bids using low-cost and best-value analysis to make recommendations to the Finance Director.
• Assist with City Council presentations as needed.
• Coordinate and assist in payment of goods and services.
• Act as the City representative for utility services.
• Maintain copier lease and maintenance agreements.
• Facilitate meetings between contractors and City departments to resolve complex contract and procurement issues.
• Educate new suppliers regarding the City's procurement policies and regulations.
• Meet with prospective contractors, suppliers, and bidders to gain insight on industry trends.
• Assist in pre-certifying vendors.
• Review and process purchase orders, track orders, and ensure timely delivery.
• Administer, review, renew, file, and evaluate contracts.
• Lead and direct the work of the Purchasing PCard Administrator.
• Develop inventory controls to identify demand for new materials.
• Build and maintain relationships with vendors.
• Negotiate prices and contracts with suppliers.

Requirements

• Bachelor's Degree in Accounting or Finance.
• Five (5) years of progressively responsible experience in purchasing or procurement.
• At least three (3) years in a supervisory capacity.
• Knowledge of Federal, State, and Local financial policies, laws, and regulations including procurement laws.
• Skill in planning, developing, and implementing departmental procedures and objectives.
• Excellent written and oral communication skills.

Nice-to-haves

• Master of Accountancy or a Masters of Business Administration may substitute for one year of professional experience.
• Prefer city experience.

Benefits

• AD&D insurance
• Dental insurance
• Dependent health insurance coverage
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Texas Municipal Retirement System
• Optional retirement plans
• Social Security/FICA contributions
• Medical, Dental & Vision coverage
• Section 125 IRS Benefit Plans
• Voluntary/Supplemental benefits
• Vacation leave
• Sick leave
• Sick leave pool
• Paid holidays
• Longevity pay
• Certificate pay
• Tuition reimbursement
• Employee Assistance Program (EAP)
• Free park passes