Purchasing Manager

Sparks Marketing - Saint Paul, MN

Full-time - Mid Level

Saint Paul, MN

Professional, Scientific, and Technical Services

About the position

The Purchasing Manager at Sparks Marketing LLC is a pivotal role responsible for sourcing raw materials and supplies essential for the company's operations. This position involves supporting negotiations and establishing purchasing agreements with suppliers to ensure the best pricing and terms. The Purchasing Manager will track and report key functional metrics aimed at reducing expenses and improving operational effectiveness. Additionally, the role requires forecasting prices and market trends to stay ahead of changes in the supply chain landscape. Collaboration is key in this position, as the Purchasing Manager will work closely with the Purchasing Director and various departments, including Sales, Operations, and Administration, to determine material needs and ensure timely delivery. The role demands a proactive approach to monitor and forecast demand levels, manage inventory records, and perform job cost analyses on completed projects. The Purchasing Manager will also be responsible for maintaining the Purchase Order database, generating accurate purchase orders, and processing them for payment. In addition to these responsibilities, the Purchasing Manager will negotiate contracts with vendors and suppliers, build and maintain positive relationships, and assist in developing procurement strategies that align with the company's goals. The position requires a strong focus on cost-effectiveness and the ability to recommend alternative materials that enhance the cost/benefit ratio for both the customer and the company. Other duties may be assigned as needed, making this a dynamic and engaging role within the organization.

Responsibilities

• Monitor and forecast upcoming levels of demand.
• Record incoming and outgoing shipments of materials.
• Perform regular cycle counts.
• Match and approve invoices against purchase orders and receiving documents.
• Maintain accurate inventory records, including quantities, units of measure, and average costs.
• Inform Executives, Sales, and Operations on slow moving material.
• Perform job cost analyses on completed jobs.
• Assist with developing and managing department budget.
• Maintain the Purchase Order database, generate accurate purchase orders, distribute, and process approved purchase orders for payment.
• Negotiate all contracts, terms and deadlines with vendors and suppliers for best pricing and terms on all materials, supplies and equipment, reviewing current contracts for pricing improvement opportunities.
• Build and maintain positive trust relationships with key suppliers and vendors.
• Assist with the development and execution of procurement strategies.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Forecast price and market trends to identify changes of balance in buyer-supplier power.
• Update and establish inventory policies that ensure a cost effective operation.
• Recommend alternate materials that improve the cost/benefit ratio for the Customer and the Company.
• Other duties as assigned.

Requirements

• Bachelor's degree in Business, Finance, or similar field of study.
• 3+ years of progressive purchasing and inventory experience, or manufacturing environment preferred.
• Familiarity with sourcing and vendor management.
• Excellent negotiation and networking skills.
• Strong leadership and decision making capabilities.
• Highly proficient with Microsoft Office and Google Suite.
• Knowledge of procurement software and tools.
• Strong attention to detail, a positive attitude, and a team player.
• Ability to operate within a fast-paced environment.
• Excellent written, verbal and interpersonal communication skills.

Benefits

• Equal employment opportunities
• Inclusive culture
• Opportunities for professional growth
• Collaborative work environment