Purchasing Manager

$60,000 - $70,000/Yr

Unclassified - Palm Beach, FL

Full-time - Mid Level

Palm Beach, FL

About the position

The Purchasing Manager at LR Palm House LLC is a pivotal role responsible for overseeing the procurement process for all hotel supplies, equipment, and services. This position requires a strategic approach to purchasing, ensuring that all acquisitions align with the hotel's operational needs and budgetary constraints. The Purchasing Manager will negotiate with suppliers to secure favorable terms and prices, maintain optimal inventory levels, and develop procurement strategies that support the hotel's financial objectives. The ideal candidate will possess strong negotiation skills, a keen eye for detail, and a comprehensive understanding of supply chain management. In this role, the Purchasing Manager will manage the purchasing process for various hotel supplies, including food and beverage, housekeeping, maintenance, and administrative needs. They will be responsible for developing and implementing procurement strategies, negotiating terms with suppliers, and ensuring that all purchases meet quality standards. Additionally, the Purchasing Manager will build and maintain strong relationships with vendors, evaluate their performance, and resolve any issues related to orders or deliveries. Inventory management is a critical aspect of this position, as the Purchasing Manager will monitor inventory levels, conduct regular audits, and implement control systems to optimize stock levels and reduce waste. Budget management is also essential, as the Purchasing Manager will develop and manage the purchasing budget, track expenses, and identify opportunities for cost savings. Compliance with hotel policies and industry regulations is paramount, and the Purchasing Manager will maintain accurate records of all purchasing transactions and contracts. Collaboration with other hotel departments is key, as the Purchasing Manager will work closely with teams such as Food & Beverage, Housekeeping, and Maintenance to understand their needs and coordinate procurement activities. The role also requires knowledge of sustainability practices in procurement to support the hotel's environmental goals. Overall, the Purchasing Manager plays a crucial role in ensuring that the hotel operates efficiently and effectively through strategic purchasing and vendor management.

Responsibilities

• Oversee the purchasing process for all hotel supplies, including food and beverage, housekeeping, maintenance, and administrative needs.
• Develop and implement procurement strategies that align with the hotel's operational and financial objectives.
• Negotiate terms and prices with suppliers to secure the best possible deals and ensure cost-effective purchasing.
• Develop and manage a supplier evaluation process to ensure suppliers meet performance standards and quality expectations.
• Create and update a comprehensive procurement manual outlining procedures, standards, and best practices for the team.
• Build and maintain strong relationships with vendors and suppliers to ensure reliable and high-quality service.
• Evaluate vendor performance and make recommendations for improvements or changes based on service delivery and cost-effectiveness.
• Resolve any issues or discrepancies related to orders, deliveries, or supplier agreements.
• Monitor supplier market trends and innovations to recommend new products or services that could benefit the hotel.
• Monitor inventory levels to ensure that supplies are ordered in a timely manner and avoid overstocking or stockouts.
• Conduct regular inventory audits and reconcile discrepancies to maintain accurate inventory records.
• Implement and manage inventory control systems to optimize stock levels and reduce waste.
• Develop and manage the purchasing budget, ensuring that expenditures remain within financial limits.
• Track and report on purchasing expenses, analyzing trends and identifying opportunities for cost savings.
• Prepare and present regular reports on procurement activities, budget adherence, and inventory status to senior management.
• Ensure that all procurement activities comply with hotel policies, industry regulations, and legal requirements.
• Maintain accurate records of all purchasing transactions, contracts, and supplier agreements.
• Implement and enforce purchasing procedures and policies to ensure consistency and transparency.
• Work closely with other hotel departments to understand their needs and coordinate procurement activities.
• Provide guidance and support to team members involved in the purchasing process.
• Participate in cross-departmental meetings to align procurement strategies with overall hotel goals.

Requirements

• Bachelor's degree in Business Administration, Hospitality Management, Supply Chain Management, or a related field (preferred).
• Minimum of 5 years of experience in procurement or purchasing, preferably in a hospitality or hotel environment.
• Proven experience in negotiating contracts, managing vendor relationships, and controlling inventory.
• Strong analytical skills with the ability to assess and manage procurement data and trends.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in purchasing software, inventory management systems, and Microsoft Office Suite.
• Ability to work independently and handle multiple tasks in a fast-paced environment.

Nice-to-haves

• Familiarity with BirchStreet procurement and inventory management software is preferred.
• Experience in leveraging BirchStreet's tools for procurement, inventory control, and vendor management is a plus.