Purchasing Operations Specialist

$77,000 - $115,000/Yr

Sumitomo Mitsui Financial Group - White Plains, NY

Full-time - Mid Level

Remote - White Plains, NY

10,001+ employees

Credit Intermediation and Related Activities

About the position

SMBC Group is a top-tier global financial group with a rich 400-year history, headquartered in Tokyo. The organization offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance, with a presence in nearly 40 countries and over 80,000 employees worldwide. The Purchasing Operations Specialist role is part of the Procurement Operations team within the SMBC Procurement Americas Division, which is focused on establishing a centralized, strategic, and value-driven procurement function. This initiative aims to enhance the timely delivery of quality goods and services to SMBC's businesses, aligning with category and buying channel strategies and operational procedures. As a Purchasing Operations Specialist, you will report to the Purchasing Operations Supervisor and play a crucial role in enabling and supporting purchase transactions through the Coupa system. Your responsibilities will include managing supplier onboarding/setup, contracts, purchase requisitions, purchase orders/changes, and addressing invoicing issues. Daily activities will involve processing new and updated supplier requests in Coupa, supporting contracts through the Coupa process, reviewing and approving purchase requisitions, and addressing order-related questions from both suppliers and internal stakeholders. The role also emphasizes the importance of evaluating the purchasing process to identify innovative ways to drive efficiency. You will participate in and sometimes lead projects aimed at implementing or improving procurement procedures. This position requires a proactive approach to providing general support and guidance on procurement policies and processes to both suppliers and internal stakeholders, ensuring that all requests are structured correctly and that due diligence is completed before processing.

Responsibilities

• Process supplier onboarding/update, contract, and purchase requests in a timely manner per defined policy and procedures.
• Review requests to ensure they are structured correctly, all required information is provided, and all required due diligence is completed before processing.
• Provide general support to suppliers and internal stakeholders to help submit new requests and support changes required, assisting with related issues.
• Provide general guidance and support on Procurement policy and process to suppliers and internal stakeholders.
• Constantly evaluate the purchasing process looking for innovative ways to drive more efficiency through the process.
• Participate in and lead projects to implement or improve procedures as needed.

Requirements

• Functional experience with Procurement procure-to-pay processes and technologies, especially new supplier onboarding requests, purchasing requests, catalogs, and purchase orders.
• Coupa supplier enablement and onboarding experience.
• Experience creating and supporting purchase requisitions and purchase orders.
• Functional experience managing contracts through the creation, approval, and execution process.
• Functional ability to build and maintain working relationships.
• 2 to 5 years of specialized experience in procurement processes.

Nice-to-haves

• Coupa Platform and SIM (Supplier Information Management) Certification desired.
• Experience with Ariba and Service Now.

Benefits

• Work from home
• Competitive salary range between $77,000 and $115,000
• Annual discretionary incentive award
• Hybrid workforce model allowing work from home and office.