Purchasing/ Planning Manager

Oceaneering - Hanover, MD

Full-time - Mid Level

Remote - Hanover, MD

Professional, Scientific, and Technical Services

About the position

The Purchasing Manager at Oceaneering Technologies (OTECH) plays a crucial role in overseeing the Purchasing Department, ensuring that all purchasing activities align with company policies and procedures. This position involves managing a team of Buyers, facilitating the timely processing of purchase requirements, soliciting bids, negotiating contracts, and awarding Purchase Orders (POs). The Purchasing Manager is responsible for expediting deliveries and resolving any issues that may arise with suppliers, ensuring that the company’s needs are met efficiently and effectively. In addition to managing the purchasing team, the Purchasing Manager will provide expertise to answer questions, monitor performance metrics, and report on the department's activities. This role requires a strong understanding of Enterprise Resource Planning (ERP) systems, particularly Deltek Costpoint, and the ability to aid with logistics and transportation. The Purchasing Manager will also be involved in researching required products and services, reviewing and approving orders in compliance with management's authority limits, and ensuring adherence to ISO 9000 procedures. The position also encompasses planning responsibilities, requiring a solid understanding of Material Requirements Planning (MRP) and the ability to manage item attributes within the ERP system. The Purchasing Manager will collaborate with planners and schedulers to forecast material and service needs effectively. Compliance is another critical aspect of this role, as the Purchasing Manager must maintain Purchase Order documentation to ensure compliance with Federal Acquisition Regulation (FAR) and Oceaneering regulations, develop FAR-compliant purchase orders, and lead audits as necessary. Furthermore, the Purchasing Manager will develop negotiation strategies to achieve cost savings, identify primary and alternate sources for required items, and ensure that the supplier base meets corporate Supply Chain Management (SCM) Key Performance Indicators (KPIs). This position requires a proactive approach to sourcing non-standard or highly customized materials and maintaining high-quality standards in all purchasing activities.

Responsibilities

• Oversee the Buyers within the Purchasing Department to ensure timely processing of purchase requirements.
• Supervise Purchasing staff, including interviewing, hiring, and training employees.
• Plan, assign, and direct work, appraise performance, and address complaints and resolve problems.
• Ensure the purchasing team adheres to the purchasing policy and work instructions.
• Aid with logistics and transportation as needed.
• Research required products and services for procurement.
• Review and approve all orders in compliance with management's authority limits.
• Ensure compliance with ISO 9000 procedures and work instructions within the Purchasing Department.
• Coordinate with Program staff to meet material and service needs.
• Resolve issues and conflicts with vendors according to Non-Conformance Review Boards or PO terms and conditions.
• Assist in resolving Received-Not-Vouched (RNV) costs and invoice discrepancies with vendors.
• Lead purchasing meetings with Program staff.
• Manage item attributes and all elements of material identification within the ERP system.
• Assist in forecasting material and service needs with planners and schedulers.
• Maintain Purchase Order documentation to ensure compliance with FAR and Oceaneering regulations.
• Develop FAR-compliant purchase orders and mentor staff in completing assigned orders.
• Lead CPSR audits and provide procurement files for auditor review.
• Develop negotiation strategies to ensure cost savings and identify competitive suppliers.
• Incorporate quality specifications and requirements into purchase orders to maintain high standards.
• Oversee the issuance of POs for complex or specialized parts/materials to support production and sales.

Requirements

• Bachelor's degree or equivalent work experience in a purchasing environment.
• Minimum 10 years of experience in a purchasing environment.
• Minimum 5 years of management experience.
• 5+ years of FAR/DFAR experience, including purchasing of GFE items and CPSR experience.
• Strong knowledge of ITAR and EAR regulations.
• Experience in export compliance requirements and applicable laws.
• Experience in purchasing technical products/materials.
• Ability to read and interpret blueprints, drawings, and other technical materials.
• Ability to multitask and work with all levels in the organization.
• Demonstrated leadership skills and ability to work independently.
• Highly organized and process-driven with excellent attention to detail.
• Ability to communicate effectively and work well in a team-based environment.
• Ability to obtain security clearance.