Purchasing Specialist & Junior Fund Manager

$58,864 - $113,859/Yr

University of California - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Educational Services

About the position

The Purchasing Specialist & Junior Fund Manager role at UCLA involves assisting with purchasing and related functions for operating and sponsored research awards for approximately 27 Principal Investigators (PIs) in the Physiology Group. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively. The role also includes reconciling ledgers, preparing accounting forms, and initiating travel reimbursements.

Responsibilities

• Assist with purchasing and related functions for operating and sponsored research awards for approximately 27 Principal Investigators (PIs).
• Reconcile ledgers and prepare accounting forms.
• Post-service unit recharges.
• Initiate travel reimbursements.

Requirements

• 1 year of demonstrated working knowledge of procurement practices (Preferred).
• 1 year of demonstrated experience in managing several tasks, keeping all on track and organized (Required).
• 1 year of university system experience is preferable (Preferred).
• Demonstrated skill in Purchasing/Accounts Payable systems (Preferred).
• Demonstrated ability to use spreadsheet and database software to generate reports (Required).
• Strong communication skills for dealing with a diverse clientele (Required).
• Skill in effecting detailed procedures with accuracy and timeliness (Required).
• Knowledge of electronic purchasing, e-commerce, and other industry practices (Preferred).
• Demonstrated skill in writing clear, concise, logical, and grammatically correct business correspondence (Required).
• Knowledge of accounting, account reconciliation, and correcting errors in accounting transactions (Preferred).
• Strong organizational abilities in managing administrative and logistical processes (Required).
• Interpersonal skills to maintain cooperative and effective working relationships (Required).
• Demonstrated skill in setting priorities which accurately reflect varying levels of importance of multiple work assignments (Required).
• Bachelor's Degree in a related area and/or equivalent experience/training (Required).

Nice-to-haves

• Demonstrated ability to initiate travel reimbursements (Preferred).
• Knowledge of accounting, account reconciliation, and correcting errors in accounting transactions (Preferred).
• Demonstrated skill in Purchasing/Accounts Payable systems (Preferred).
• Knowledge of electronic purchasing, e-commerce, and other industry practices (Preferred).

Benefits

• Travel reimbursement
• Benefits that start on day one
• UC Total Compensation Estimator to calculate total compensation value with benefits