PX Americas Executive Assistant & Project Coordinator

$75,000 - $80,000/Yr

Sony Music Entertainment - New York, NY

Full-time - Mid Level

New York, NY

Computer and Electronic Product Manufacturing

About the position

At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. As the PX Americas Executive Assistant & Project Coordinator, you will oversee the day-to-day functions of the Senior Vice President of People Experience, Americas and the VP, Head of Business Partners, US. You will handle a wide range of administrative and executive support related tasks, as well as assisting with the development of presentations, support on team experiences, and coordination of key projects and project plans for a variety of initiatives. This role is required in-office a minimum of 4 days a week and must be available evenings and occasional weekends when travel or emergency needs arise.

Responsibilities

• Provide administrative support including calendar management, arranging Teams/Zoom calls, booking travel, coordinating meetings/events and submitting expenses reports in a timely and accurate manner.
• Assist in the development of presentations, emails, surveys for internal and external audiences using the Microsoft Office Suite & Canva.
• Draft, review and send communications on behalf of PX SVP Americas and VP PX Business Partners, US as needed.
• Organize, prepare, coordinate and run meetings including running the agendas, gathering information/documents, logistics, follow up on action items and summarize meeting notes and core insights and takeaways.
• Research and provide analysis and insights on PX initiatives and projects as needed.
• Maintain, manage and coordinate updates on key PX projects and initiatives standing in for the SVP Americas as needed on status update meetings.
• Organize and maintain the team's distribution lists and PX shared drive.
• Develop, manage and maintain the Americas team communications channels weekly and monthly to share new hires, birthdays, key events and other cultural connection events and celebrations in partnership with the PX Brand and Culture Associate Director.
• Develop and maintain strong relationships with other senior executive assistants across the global business.
• Organize and maintain office area to represent and reflect a creative, energizing and calming environment.
• Assist with the planning and execution of meetings/events on behalf of department.
• Coordinate logistics for programs as it relates to the People Experience Americas team.
• Handle ad hoc projects.

Requirements

• Must have at least 4-6 years of executive assistant experience reporting to a senior-level executive.
• Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure.
• Ability to move between different tasks and prioritize effectively.
• Able to handle confidential information with a high level of professionalism and discretion.
• Expert level written and verbal communication skills.
• Strong technology skills, highly proficient in Microsoft Office Suite, including ability to work with both PC and Mac programs.
• Experience using Canva, Adobe Suite and project management tools a plus.
• Must have the ability to think independently, be pro-active and take action without supervision, create and develop ideas that lead to positive change or improvements as well as the ability to solve a variety of problems.
• Strong project coordination skills required.
• Must demonstrate the qualities of being a team player.
• Must be able to accept changes readily, both in job responsibilities as well as in the work environment.
• Passionate and a keen interest of the People function essential.
• Excellent interpersonal skills and the ability to interact effectively with staff at all levels.
• Proactive, flexible and a good decision-making ability.

Nice-to-haves

• Experience using Adobe Suite and project management tools.

Benefits

• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching.
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans.
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• Time off for a winter recess.