QC Office Administrator I (Temp to Hire)

$33,280 - $41,600/Yr

Monster Beverage - Norwalk, CA

Full-time - Entry Level

Norwalk, CA

Beverage and Tobacco Product Manufacturing

About the position

The Office Administrator I position is a critical role within the operations team, primarily responsible for ensuring effective communication and administrative support to facilitate the smooth functioning of the business unit. This role requires a proactive approach to managing day-to-day office operations, which includes supporting leadership and team members by handling various clerical and administrative tasks. The Office Administrator will be the first point of contact for incoming calls, ensuring that messages are accurately taken and delivered, and responding to requests for information by either providing it directly or referring to the appropriate staff member. In addition to communication duties, the Office Administrator will oversee essential clerical tasks such as sorting mail, making copies, filing documents, scheduling meetings, and sending invitations. The role demands a high level of initiative, as the administrator will be expected to take charge of requests and inquiries of an administrative nature. Furthermore, the position involves preparing and reviewing expense reports using the Concur system, which requires attention to detail and accuracy. The Office Administrator will also be responsible for composing, modifying, and proofreading various forms of correspondence, reports, and presentations. This includes designing general correspondence, memos, spreadsheets, and presentations, as well as preparing documents in Word, Excel, PowerPoint, and Visio to support departmental operations and objectives. The ability to create organized agendas, flow charts, and organizational charts is also essential for this role, ensuring that all documentation is clear and professional.

Responsibilities

• Manage day-to-day operations of the office supporting leadership and team members.
• Screen incoming telephone calls and deliver accurate messages.
• Respond to requests by gathering and providing information or referring to appropriate staff.
• Oversee clerical tasks such as sorting, making copies, filing, and scheduling meetings.
• Take initiative on requests and inquiries of an administrative nature.
• Prepare and review expense reports for various cardholders within the Concur system.
• Compose, modify, and proofread correspondence, reports, or presentations.
• Design general correspondence, memos, spreadsheets, and presentations.
• Prepare Word, Excel, PowerPoint, and Visio presentations, agendas, organizational charts, flow charts, and reports.

Requirements

• Some higher education in Communications or Project Management.
• 1-3 years of experience in administration or project management.
• Proficiency with Microsoft Office Suite.
• Strong communication skills.
• Agile approach to work.
• Detail-oriented and a creative problem-solver.