Real Estate Administrative Assistant Part-Time

$41,600 - $41,600/Yr

Orchid Island Golf And Beach Club - Vero Beach, FL

Part-time - Entry Level

Vero Beach, FL

Amusement, Gambling, and Recreation Industries

About the position

The Real Estate Administrative Assistant is responsible for the day-to-day administrative operations of the Sales Office, ensuring effective client relations and the proper maintenance of contracts, leases, agreements, and marketing materials. This role requires strong organizational skills and the ability to manage multiple tasks efficiently while supporting the Sales Team and maintaining a professional office environment.

Responsibilities

• Assist and coordinate operational needs with the Sales Team.
• Meet and greet each prospect/visitor and answer and coordinate all calls.
• Maintain the CMS program.
• Assist Broker and Sales Associate in preparing and managing contracts, leases, listing agreements, commission agreements, brokerage agreements, etc.
• Assist with opening and closing homes for showings.
• Maintain general files in both paper and computer filing systems (contracts/listings/leases/month-end sales reports and budgets).
• Review and maintain MLS listings: Ensure MLS is updated with any price changes, extensions, contingent & solds, association fee, etc.
• Follow MLS operational procedures.
• Oversee office supplies purchases ensuring budget is not exceeded.
• Obtain yearly property budgets from all Associations.
• Code all invoices, check requests for Broker review & Approval.
• Forward approved invoices to Accounting.
• Maintain filing system of all invoices forwarded for payment.
• Maintain and update all reports.
• Prepare sales listing packets, showing packets and ensure all listing and showing information is always available and readily accessible.
• Complete other appropriate tasks as assigned by Broker and/or Club Manager.
• Manage Club guest suite reservations and prospect visits.

Requirements

• High school or general equivalency diploma required; post-secondary education preferred.
• Four years' administrative office experience required.
• Prior real estate office experience required.
• Microsoft Office Suite experience required with intermediate skill level in Excel, and MATRIX MLS and FORM.
• SIMPLICITY experience required.

Nice-to-haves

• Experience with Flex MLS and Adobe suite preferred.

Benefits

• $20 an hour pay rate
• Flexible scheduling with weekends and evenings as needed