Real Estate Administrative Assistant

$60,000 - $70,000/Yr

Kaitlin Lovern Real Estate Team - Frisco, TX

Full-time - Entry Level

Frisco, TX

About the position

We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. As a Real Estate Assistant, you will play a key role in ensuring smooth transaction processes, managing client relationships, and supporting the team's administrative functions. If you're an organized, proactive individual with a passion for real estate, we'd love to hear from you!

Responsibilities

• Assist with transaction coordination, managing timelines, and ensuring all deadlines are met.
• Communicate regularly with clients, agents, and other parties involved in transactions to provide status updates and resolve any issues that arise.
• Manage all listing and showing appointments, ensuring proper documentation and scheduling for optimal team productivity.
• Maintain the team's CRM system, inputting client information and tracking deal progress to ensure nothing falls through the cracks.
• Collaborate with marketing teams to help execute marketing strategies for listings, including social media posts, listing photography, and flyers.
• Prepare and process contracts, disclosures, and other transactional documents with high attention to accuracy.
• Coordinate with vendors and service providers (e.g., inspectors, title companies, photographers) to ensure smooth service delivery.
• Schedule and manage closing dates, preparing closing gifts and documents for final handoff to clients.
• Provide weekly listing updates to clients and internal team members to keep everyone informed of progress.

Requirements

• High school diploma or GED required.
• Experience in real estate or a similar administrative support role.
• Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.
• Exceptional communication and interpersonal skills, with a focus on delivering outstanding client service.
• Detail-oriented with excellent problem-solving skills and the ability to anticipate challenges.
• Proficiency in MLS systems, real estate software, and CRM tools is a plus.
• Ability to work both independently and as part of a team in a fast-paced environment.

Nice-to-haves

• A licensed real estate professional is preferred but not required.