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Mcmichael And Gray, Pcposted 6 months ago
Full-time • Entry Level
Augusta, GA
Professional, Scientific, and Technical Services
About the position
The Receptionist/Postcloser at McMichael & Gray, PC is a dual-role position that involves welcoming clients, managing phone communications, and handling post-closing tasks in a real estate law firm. The ideal candidate will exhibit professionalism, strong communication skills, and the ability to multitask effectively in a fast-paced environment.
Responsibilities
- Welcoming clients and visitors upon arrival at reception.
- Answering, screening, and forwarding phone calls in a professional manner.
- Observing business etiquette and maintaining a professional appearance.
- Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
- Ordering and replenishing office supplies.
- Assisting with copying, scanning, faxing, and emailing as needed.
- Preparing refreshments when necessary.
- Uploading signed packages to the Lender portals.
- Sending copies of signed closing documents to Lenders, Buyers, and Sellers.
- Copying all lender packages and mailing/FedExing all disbursements for files.
- Confirming the cost of recording prior to sending documents to recording.
- Reviewing closing documents to ensure all forms are properly signed, witnessed, and notarized.
- Preparing the transfer P-61 to send with deeds to recording.
- Mailing checks to all parties for each transaction.
- Final scanning of complete closing files and downloading into the Softpro system.
- Receiving recorded documents and mailing them out to buyers and lenders.
- Scanning all recorded documents and surveys into the Softpro system for final title policy issuance.
- Mailing out final title policies and recorded documents.
Requirements
- Must have a professional demeanor.
- Must have excellent communication skills.
- Must have excellent phone etiquette.
- Must have the ability to multitask.
- Must be punctual and have excellent attendance.
- Strong time management skills.
- Outstanding work ethic and attention to detail.
Benefits
- Medical, Dental, Vision, Life & other supplemental insurance after 60 days of employment
- 401K with Employer Matching (after 1 year of employment)
- PTO and Sick time (after 90 day review and yearly anniversary)
- Paid Federal Holidays
