Real Estate Legal Executive Assistant

Godfrey & Kahn, S.C. - Milwaukee, WI

Full-time - Mid Level

Milwaukee, WI

Professional, Scientific, and Technical Services

About the position

The Real Estate Legal Executive Assistant at Godfrey & Kahn, S.C. plays a crucial role in supporting attorneys by managing a variety of administrative tasks, ensuring efficient communication, and maintaining organization within a fast-paced legal environment. This position requires a proactive individual who can handle time-sensitive communications, manage schedules, and assist with client outreach and document preparation.

Responsibilities

• Lead the management and administration of a large volume of time-sensitive communications.
• Maintain attorney business development contact lists through the firm's CRM.
• Consistently and professionally communicate through internal and external calls and emails, building relationships with clients.
• Perform administrative tasks independently.
• Prepare, edit, and finalize correspondence, legal documents, transcription, memos, and other materials.
• Proofread all materials for typographical errors, office style conformity, accuracy, and inclusion of required information and enclosures.
• Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed.
• Assist with continuous client outreach, contact, relationship building, and marketing activities.
• Facilitate incoming and outgoing mail.
• Assist with the management of attorney checklists and due diligence.
• Compile and prepare closing transaction document books.
• Manage attorney expenses and check requests.
• Timely filing and maintenance of paper and electronic documents and records.
• Assist in preparing, reviewing, and finalizing client invoices.
• Coordinate travel arrangements as needed.
• Monitor and report timekeepers' CLE credits.
• Act as back-up for other Legal Executive Assistants as needed.
• Manage attorney board and other pro bono work.
• Perform all other duties as assigned.

Requirements

• Bachelor's degree or equivalent experience preferred.
• Legal Assistant experience in commercial real estate strongly preferred.
• Excellent organization, time-management, and prioritization skills.
• Proficiency in Microsoft Office Suite, Work10, Adobe Pro.
• Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed.
• Demonstrate a positive attitude, high energy, and a strong passion for your work.
• Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives.
• Demonstrate the highest level of integrity, professionalism, and confidentiality consistent with firm mission, values, and policies.
• Exhibit a strong work ethic and a willingness to exert more than the minimum effort.
• Engage with clients in a professional, clear, concise, positive, and timely manner.
• Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions, and independently resolve complex problems.
• Consistently seek opportunities to advance technical and personal skills.
• Proactively support internal customers and external clients utilizing the most current technology available.
• Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision.

Nice-to-haves

• Legal administrative experience
• Organizational skills
• Time management skills