Real Estate Operations & Marketing Coordinator

$80,000 - $100,000/Yr

The Apartment Dealer - Upland, CA

Full-time - Entry Level

Upland, CA

About the position

The Real Estate Operations & Marketing Coordinator at The Apartment Dealer is a full-time role focused on enhancing client experiences and supporting business growth. This position involves managing real estate processes, coordinating marketing campaigns, maintaining client relationships, and providing operational support to ensure smooth transactions and effective communication throughout the sales process.

Responsibilities

• Manage the CRM system, ensuring client information is accurate and up-to-date.
• Oversee real estate transactions from start to finish, including document management and compliance with CAR forms and Skyslope.
• Coordinate email, direct mail, and web-based marketing campaigns using Mailchimp.
• Assist in creating and editing marketing materials using Adobe software.
• Draft and edit business correspondence, manage calendars, and organize team documents.
• Prepare property proposals and manage listing data on MLS, LoopNet, and CoStar.
• Perform market research to keep CRM and databases updated.
• Provide daily support to active clients and schedule appointments.
• Assist with special initiatives and projects assigned by team leaders.
• Plan and coordinate client educational events, ensuring a seamless experience.

Requirements

• At least 2 years of assistant or office management experience, preferably in real estate.
• Experience with CRM software (Salesforce preferred but not required).
• Experience coordinating email campaigns through Mailchimp.
• Proficiency in Google Suite, Microsoft Office, especially Excel, and transaction management systems like Skyslope.
• Familiarity with CAR forms and real estate transaction processes.
• Basic design and document editing skills (Adobe experience a plus).
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Organized with a high level of attention to detail and follow-through.

Nice-to-haves

• Bilingual in Spanish is a plus but not required.

Benefits

• Paid time off