Real Estate Paralegal

Beacon Hill Staffing Group - West Palm Beach, FL

Full-time - Mid Level

West Palm Beach, FL

Administrative and Support Services

About the position

The Paralegal position at our West Palm Beach office focuses on the Real Estate practice of our full-service law firm, which serves clients on local, national, and international levels. The ideal candidate will have a minimum of 5 years of experience working in a law firm specifically as a Real Estate Paralegal. This role is critical in assisting with the preparation and review of various real estate documents, including both commercial and residential purchase and sale closing documents. The Paralegal will also be responsible for preparing and reviewing loan documents, such as UCC Financing Statements, and coordinating the closing of real estate transactions. This includes maintaining a closing checklist, preparing and distributing signature page packages, and reviewing settlement statements while coordinating with various parties involved in the transaction. In addition to closing coordination, the Paralegal will order and review title and survey documents, prepare objection letters, and create title/survey memoranda. They will also be tasked with collecting typical legal due diligence items for sale and loan transactions, which may include zoning compliance letters, UCC/judgment searches, and good standing certificates. The role requires strong analytical skills to review zoning reports and conduct related analyses, as well as the ability to prepare corporate documents such as consents and resolutions. The Paralegal will also conduct lease reviews and prepare abstracts, handle the filing and recording of documents, and prepare closing binders while managing post-closing matters. This full-time position generally requires working core hours from 9:00 am to 5:30 pm, with the flexibility to work overtime as needed. The firm emphasizes the importance of physical attendance and punctuality at the workplace, ensuring that all tasks are completed efficiently and accurately under tight deadlines.

Responsibilities

• Assist with preparing and reviewing commercial and residential real estate purchase and sale closing documents.
• Assist with the preparation and review of loan documents, including UCC Financing Statements.
• Coordinate commercial and residential real estate transaction closings, including maintaining closing checklist and preparation of signature page packages.
• Prepare and review settlement statements and coordinate with various transaction parties as required.
• Order and review title and survey, prepare title and survey objection letters and title/survey memoranda, and prepare escrow closing letters.
• Order and/or collect other typical legal due diligence items for sale and loan transactions, including zoning/governmental compliance letters, UCC/judgment searches, and good standing certificates.
• Order, review, and abstract UCC/judgment/lien search results.
• Obtain and review zoning reports and conduct related zoning analyses.
• Prepare consents, resolutions, and other basic corporate documents.
• Conduct lease reviews and prepare lease abstracts.
• Handle or coordinate filing/recording documents.
• Prepare closing binders and handle post-closing matters.

Requirements

• At least 5 years of related experience, or equivalent combination required.
• Strong title and survey skills are required.
• Strong technical skills and excellent oral and written communication skills are required.
• Keen attention to detail.
• Ability to juggle multiple projects under tight time constraints.
• Ability to handle multiple tasks simultaneously without error, set priorities, and accommodate rush requests.
• Knowledge of legal terms and legal matters to determine whether forms submitted include all required related parties.
• Substantial analytical, evaluative, and problem-solving skills with keen attention to detail.
• Superior communication and customer service skills exercising courtesy and diplomacy.
• Ability to think creatively about new solutions and drive best practices.