Real Estate - Support - Administrative Assistant

Hutchens Law Firm - Charlotte, NC

Full-time - Entry Level

Charlotte, NC

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant in the Real Estate department at Hutchens Law Firm is responsible for providing clerical and support duties related to the preparation of documents for residential and commercial real estate transactions. This role involves managing case files, assisting processors, and performing various administrative tasks to ensure smooth operations within the department.

Responsibilities

• Open and close files in case management systems (CMS).
• Assist processors with the completion of residential and/or commercial real estate transactions.
• Input data, update websites, and perform status inquiries.
• File, image, and copy documents as needed.
• Update the firm's case management software with appropriate information relating to each file.
• Request title searches and prepare preliminary and final title opinions for attorney review for both NC and SC.
• Prepare PTO's for NC files.
• Perform clerical tasks including making appointments and fielding telephone calls.

Requirements

• High School Diploma or equivalent.
• 1 year of office experience, preferably in a Real Estate Closing office.
• Proficient in Microsoft Office.
• High level of attention to detail.
• Ability to prioritize numerous tasks on a high-volume team.
• Willingness to obtain a notary license in the state of employment.

Nice-to-haves

• SoftPro experience is a plus.
• 1-2 years of experience in an office setting.
• Active Notary in the state of employment.