Receivables Accounting Manager

$33,625 - $50,777/Yr

George C Wallace State Community College Foundation - Dothan, AL

Full-time - Entry Level

Dothan, AL

About the position

The Receivables Accounting Manager position at Wallace Community College is a full-time role that operates under the supervision of the Director of Accounting and Finance. This position is crucial for managing and accounting for the collection and receipt of College funds. The employee will be responsible for processing registrations and refunds for enrolled students, maintaining records on returned checks and work orders, and auditing travel reimbursement vouchers and requests. The anticipated start date for this position is August 19, 2024, and it is based on the Wallace Campus in Dothan, Alabama. The Receivables Accounting Manager will perform complex data entry and related operations in posting accounts receivable payments and transactions. This includes managing computer software programs to collect all College revenue and ensuring compliance with the National Association of College and University Business Officers (NACUBO) Manual, the Chart of Accounts, and Board of Trustees policies, as well as federal and state laws and regulations. The role also involves executing financial aid moves and student purges for nonpayment of tuition and fees, collecting and balancing all revenue received daily, and assisting athletic programs and student activities personnel with proper petty cash and expenditure accounting. In addition to revenue management, the position requires the preparation and maintenance of reports and collection records as mandated by WCC policies or other governmental agencies. The Receivables Accounting Manager will interact with students, employees, and vendors to provide and process information in response to inquiries, concerns, and issues about account or payment-related information. The role also includes general operations tasks to ensure efficient, high-quality services are provided to the College, such as auditing travel reimbursement requests and monitoring College credit cards. Dependability, attendance, punctuality, and a commitment to performing the job correctly are essential for this position. The employee must report to work on time and ensure that service to students and the general public is a top priority, demonstrating a considerate and respectful attitude toward fellow employees and students.

Responsibilities

• Manage and account for the collection and receipt of College funds.
• Process registrations and refunds for enrolled students.
• Maintain records on returned checks and work orders.
• Audit travel reimbursement vouchers and requests.
• Perform complex data entry and related operations in posting accounts receivable payments and transactions.
• Manage computer software programs to collect all College revenue and ensure compliance with NACUBO Manual and other regulations.
• Execute financial aid moves and student purges for nonpayment of tuition and fees.
• Collect and assist with balancing all revenue/funds received daily.
• Instruct and assist athletic programs and student activities personnel with proper petty cash and expenditure accounting.
• Audit each student's schedule and account record to determine payment status.
• Collect payments of tuition and fees from non-financial aid students and charge tuition and fees to proper account records for financial aid students.
• Generate reports listing student's entitlement to tuition and fees refunds for auditing in compliance with state refund policy.
• Prepare voucher documents for refund payment to each student and verify refund checks for appropriate students.
• Review fundraising activities of student organizations and ensure proper documentation accompanies the deposit.
• Prepare and maintain reports and collection records as mandated by WCC policies or other governmental agencies.
• Interact with students, employees, and vendors to provide and process information in response to inquiries, concerns, and issues about account or payment-related information.
• Perform other department activities to ensure efficient, high-quality services are provided to WCC.

Requirements

• High school diploma or GED equivalent with a minimum of five years of teller/cashiering experience is required.
• OR Associate's degree or the equivalent of an associate's degree (64 semester hours towards a degree program) from an accredited institution with a minimum of three years of teller/cashiering experience is required.
• Ability to work non-standard hours specifically evenings and weekends is required.
• Associate's degree in business, accounting or related field is preferred.
• Experience working in educational accounting or with student accounts is preferred.

Nice-to-haves

• Experience with financial software systems.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.

Benefits

• Salary range: $33,625 - $50,777 based on placement on Salary Schedule E4, 05.
• Health insurance coverage.
• Retirement savings plan options.
• Paid holidays and vacation time.
• Professional development opportunities.