Receivables Accounting Manager

$33,625 - $50,777/Yr

Wallace Community College - Dothan, AL

Full-time - Entry Level

Dothan, AL

Educational Services

About the position

The Receivables Accounting Manager at Wallace Community College is a full-time position that plays a crucial role in managing and accounting for the collection and receipt of College funds. This position operates under the supervision of the Director of Accounting and Finance and is responsible for processing registrations and refunds for enrolled students, maintaining records on returned checks and work orders, and auditing travel reimbursement vouchers and requests. The anticipated start date for this position is July 1, 2024, and it is based on the Wallace Campus in Dothan, Alabama. The Receivables Accounting Manager will perform complex data entry and related operations in posting accounts receivable payments and transactions. This includes managing computer software programs to collect all College revenue and ensuring compliance with the National Association of College and University Business Officers (NACUBO) Manual, the Alabama Community College System Chart of Accounts, and relevant federal and state laws and regulations. The role also involves executing financial aid moves and student purges for nonpayment of tuition and fees, collecting and balancing all revenue received daily, and assisting athletic programs and student activities personnel with proper accounting for petty cash and expenditures. In addition to revenue management, the position requires the preparation and maintenance of reports and collection records as mandated by Wallace Community College policies or other governmental agencies. The Receivables Accounting Manager will interact with students, employees, and vendors to provide and process information in response to inquiries and concerns about account or payment-related information. This role is essential in ensuring that service to students and the general public is prioritized, and it requires a commitment to dependability, attendance, and punctuality.

Responsibilities

• Manage and account for the collection and receipt of College funds.
• Process registration and refunds to enrolled students.
• Maintain records on returned checks and work orders.
• Audit travel reimbursement vouchers and requests.
• Perform complex data entry and related operations in posting accounts receivable payments and transactions.
• Manage computer software programs to collect all College revenue and credit to proper account codes.
• Execute financial aid moves and student purges for nonpayment of tuition and fees.
• Collect and assist with balancing all revenue/funds received daily.
• Instruct and assist athletic programs and student activities personnel with proper petty cash and expenditure accounting.
• Audit each student's schedule and account record to determine payment status.
• Collect payments of tuition and fees from non-financial aid students and charge tuition and fees to proper account records for financial aid students.
• Generate reports listing student's entitlement to tuition and fees refunds for auditing.
• Prepare voucher documents for refund payment to each student and verify refund checks for accuracy.
• Review fund raising activities of student organizations and ensure proper documentation accompanies the deposit.
• Ensure collection of tuition and fees due before approving no-show cancellations.
• Prepare and maintain reports and collection records as mandated by WCC policies or other governmental agencies.
• Maintain data file on all returned checks and reconcile returned checks to account balances monthly.
• Interact with students, employees, and vendors to provide and process information in response to inquiries, concerns, and issues about account or payment related information.

Requirements

• High school diploma or GED equivalent with a minimum of five years of teller/cashiering experience is required.
• OR Associate's degree or the equivalent of an associate's degree (64 semester hours towards a degree program) from an accredited institution with a minimum of three years of teller/cashiering experience is required.
• Ability to work nonstandard hours specifically evenings and weekends is required.
• Associate's degree in business, accounting or related field is preferred.
• Experience working in educational accounting or with student accounts is preferred.

Nice-to-haves

• Experience with Banner software is a plus.
• Knowledge of Alabama Community College System policies and procedures is preferred.

Benefits

• Salary range: $33,625 - $50,777 based on placement on Salary Schedule E4, 05.
• Potential for additional positions to be filled from the same applicant pool.