Reception/Admin - 20720

$43,680 - $54,080/Yr

Mattson Resources - Irvine, CA

Full-time - Entry Level

Irvine, CA

Administrative and Support Services

About the position

The Reception/Admin position at our Investment Management Company in Irvine, CA, serves as the first point of contact for clients and visitors. This role is essential in maintaining a professional environment and delivering excellent service. The ideal candidate will possess strong organizational skills and a proactive attitude, contributing positively to the business atmosphere while managing various administrative tasks.

Responsibilities

• Manage a busy front desk in collaboration with other receptionists.
• Greet and assist visitors with a professional demeanor, escorting them to appropriate meeting areas.
• Maintain cleanliness and organization of the lobby and meeting areas.
• Handle incoming calls, emails, and general inquiries; manage company mail and deliveries.
• Maintain security by monitoring access and issuing visitor badges.
• Organize company events and assist with kitchen and stockroom management.
• Provide administrative support, including booking travel, managing expense reports, and organizing files.

Requirements

• High School diploma required; college degree preferred.
• 2+ years in a receptionist role with administrative duties.
• Proficiency in Microsoft Office; notary license a plus.
• Strong communicator with a professional appearance, proactive problem solver, and team player.

Nice-to-haves

• Notary license

Benefits

• 100% employee-paid health insurance
• 401k with match