Receptionist / Administrative Assistant- Orlando, Florida

About the position

The Receptionist/Administrative Assistant at Vertex Aerospace LLC plays a crucial role in supporting the Executive Team and the GTS Team by managing a variety of administrative tasks in a fast-paced office environment. This position requires strong organizational skills, confidentiality, and the ability to work independently while collaborating with colleagues and customers. The role involves greeting visitors, managing calls, and providing essential administrative support, including travel arrangements and meeting coordination.

Responsibilities

• Meet and greet visitors to the office and direct them appropriately while following security protocols.
• Answer the V2X main line, transfer calls, check mail, receive shipments, and distribute them to the appropriate receivers.
• Issue, track, and maintain visitor badges in compliance with Facilities and Security protocols.
• Provide administrative support, including coordination of conference rooms and compliance with security protocols for meetings.
• Assist the Executive Team with travel bookings and expense reporting.
• Provide backup support to the Executive Assistant, including catering orders and meeting setup.
• Manage independent projects and meet deadlines as needed.
• Utilize current technology to ensure a well-managed workflow and troubleshoot issues as they arise.

Requirements

• Associate degree preferred or a minimum of four years in an administrative role.
• Strong communication and collaboration skills to represent the company as the first point of contact.
• Ability to manage complex tasks and prioritize effectively.
• Proficient in Microsoft 365 applications, Teams, Adobe technology, and SAP Concur; IFS system invoicing is a plus.
• Typing speed of 60-70 words per minute.
• Excellent writing, editing, and verbal communication skills.
• Attention to detail and high-quality standards.

Nice-to-haves

• Experience in a fast-paced office environment.
• Culturally sensitive with the ability to work with diverse teams.