Receptionist/Administrative Assistant

About the position

The Receptionist/Administrative Assistant at GTG Peterbilt is a vital role that serves as the first point of contact for the company. This position requires a highly organized and personable individual who can manage front desk operations, provide administrative support, and foster positive interactions with clients and colleagues. The role emphasizes confidentiality, problem-solving skills, and the ability to work both independently and collaboratively within a team.

Responsibilities

• Greet visitors, answer phone calls, and direct inquiries to the appropriate departments.
• Manage the front desk, including handling mail, deliveries, and office supplies.
• Maintain a clean and professional reception area.
• Schedule appointments, meetings, and conference rooms.
• Provide administrative assistance and general office duties to various departments as needed.
• Assist managers in daily duties.
• Handle special projects assigned, often done via data entry in our business system or Excel.
• Support our rental and leasing office via basic processing of paperwork.
• Continually update and manage customer database.

Requirements

• High school diploma or equivalent; associate degree or higher preferred.
• 1-3 years of experience in a receptionist or administrative assistant role.
• Basic knowledge of accounting principles and experience with accounting software (e.g., QuickBooks, Excel).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and work in a fast-paced environment.

Benefits

• Competitive salary and benefits package
• Medical, Dental & Vision insurance
• PTO accrual begins at time of hire
• Eligibility for paid holidays at time of hire
• 401(k)
• 401(k) match