Receptionist/Administrative Assistant

$33,280 - $37,440/Yr

Vision Building Services - Rockvale, TN

Full-time - Entry Level

Rockvale, TN

Construction of Buildings

About the position

We are seeking a dedicated and professional Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong organizational skills, be proficient in office management, and have experience with phone systems. Bilingual candidates are encouraged to apply as we value diverse communication skills.

Responsibilities

• Greet and assist visitors at the front desk, ensuring a welcoming environment.
• Manage incoming calls and direct them to the appropriate personnel.
• Perform administrative tasks such as filing, data entry, and maintaining organized records.
• Utilize QuickBooks for basic accounting tasks and invoicing.
• Provide support to executives and staff as a personal assistant when required.
• Assist with office management duties including inventory control and supply ordering.
• Handle customer service inquiries professionally and efficiently.
• Maintain confidentiality of sensitive information.

Requirements

• Proven experience as a receptionist or in an administrative role.
• Strong organizational skills with the ability to multitask effectively.
• Familiarity with QuickBooks is preferred but not mandatory.
• Excellent customer service skills with a friendly demeanor.
• Bilingual abilities are a plus, enhancing communication with diverse clients.
• Proficient in using phone systems and standard office equipment.
• Ability to work independently as well as part of a team.
• High school diploma or equivalent; additional qualifications in office management are a plus.

Nice-to-haves

• Experience with QuickBooks is preferred but not mandatory.
• Additional qualifications in office management are a plus.

Benefits

• Paid time off