Receptionist and Administrative Assistant

About the position

The Receptionist and Administrative Assistant plays a vital role in maintaining the professional atmosphere of the office by greeting visitors, answering phone calls, and managing day-to-day administrative tasks. This role requires excellent organizational and communication skills, attention to detail, and a proactive approach to supporting the team and ensuring efficient operations.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct incoming phone calls to appropriate personnel.
• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.
• Manage visitor sign-ins and maintaining security protocols.
• Provide general administrative assistance, including filing, scanning, and organizing documents.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Handle incoming and outgoing mail and packages, including sorting, distributing, and processing shipments.
• Monitor and order office supplies to ensure adequate stock levels.
• Assist with managing office equipment, including troubleshooting minor issues and coordinating repairs.
• Support event planning for company meetings, employee events, and other gatherings.
• Help maintain office policies and procedures, providing guidance to employees as necessary.
• Enter, update, and maintain accurate records in company databases.
• Assist with data entry, spreadsheet management, and other record-keeping tasks.
• Support the Audit department with administrative tasks as required.

Requirements

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance