S&D Contracting - West Palm Beach, FL
posted about 2 months ago
The Receptionist/Data Entry Clerk at S&D Contracting is a vital role that encompasses a variety of clerical duties essential for the smooth operation of the office. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor. The primary responsibilities include filing, answering phone calls, greeting customers, responding to emails, and processing all incoming field orders. The role also involves assisting the accounts payable department with invoices, which includes receiving and organizing invoices, price checking, data entry, and balancing monthly vendor statements. Additionally, the clerk will be responsible for contacting vendors and distributing weekly vendor and subcontractor checks. Maintaining and uploading all subcontractor insurance and agreements is another critical aspect of this position. The clerk will accumulate and update all monthly vendor pricing, create spreadsheets, and distribute these spreadsheets to the appropriate departments. The role requires a strong attention to detail and the ability to handle miscellaneous office tasks as they arise. Punctuality and regular attendance are crucial, as tardiness and absenteeism will not be tolerated. The ideal candidate must be bilingual, specifically fluent in Spanish, and proficient in Microsoft Office applications, including Excel, Word, and Outlook. Experience with QuickBooks is also necessary for this position.