Receptionist/Executive Assistant

$50,000 - $52,000/Yr

Fairfax & Sammons Architecture - New York, NY

Full-time - Entry Level

New York, NY

About the position

Fairfax & Sammons Architecture is seeking a full-time Receptionist/Executive Assistant to support the Managing Director and Executive Team in a small, award-winning architectural firm. The role requires strong organizational skills and experience in a corporate administrative environment, particularly within the design and construction industry. The ideal candidate will be a self-starter who can manage multiple projects and maintain a professional demeanor while interacting with clients and staff.

Responsibilities

• Greet guests upon arrival with a courteous and professional demeanor.
• Coordinate multiple projects concurrently and provide necessary project status follow-up as directed.
• Maintain the firm's reception area, ensuring it is clean and tidy.
• Open mail and distribute it to appropriate parties.
• Keep office supplies well stocked and organized.
• Assist with graphic presentations and business development initiatives as directed by the Executive Team.
• Manage multiple calendars and schedules effectively.
• Organize and maintain the Library books and flat-file drawings.
• Run occasional errands, such as trips to the post office.
• Liaise with the property manager and coordinate facility maintenance services.

Requirements

• Strong organizational skills and ability to work in a high-volume environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Sheets, Docs, Email, Calendar).
• Familiarity with phone systems and office technology.
• Exceptional time management abilities.

Nice-to-haves

• Experience in the design and construction industry.
• Ability to assist with graphic presentations.

Benefits

• 2 weeks (80hrs) of paid vacation
• 1 week (40hrs) of personal/sick time
• 100% HMO-Medical, Dental & Vision benefits
• 401k with 3% employer matching