Receptionist for the Office of the Provost

$41,600 - $47,840/Yr

California Baptist University - Riverside, CA

Part-time - Entry Level

Riverside, CA

Educational Services

About the position

The Receptionist for the Office of the Provost serves as the primary point of contact for visitors and staff, ensuring a welcoming and organized reception area. This role involves managing communications, scheduling, and administrative tasks to support the Office of the Provost and the Division of Academic Affairs at California Baptist University.

Responsibilities

• Greet and assist visitors in a courteous and professional manner.
• Answer and direct phone calls to the appropriate personnel.
• Manage the reception area, workroom, and conference room, ensuring the space is welcoming and organized.
• Facilitate communication, correspondence, reports, and memoranda for the Office of the Provost.
• Maintain a comprehensive filing system for documents and correspondence.
• Assist with scheduling appointments and managing calendars for the Office of the Provost and other staff as needed.
• Order and maintain supplies and arrange for equipment maintenance.
• Process incoming and outgoing mail and packages.
• Assist with division meeting logistics, including room reservations, materials preparation, set-up, optimization for virtual attendees, and minutes.
• Support administrative tasks, including data entry and document preparation.
• Assist with the Office of the Provost and the Division of Academic Affairs events.
• Contribute to special projects as needed.

Requirements

• High school diploma or GED required.
• Demonstrated ability and willingness to live and uphold the University's Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• Thorough knowledge of Business English and arithmetic; general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
• Strong organizational skills and detail-oriented.
• Excellent telephone courtesy, knowledge, and experience.
• Ability to maintain confidentiality.
• Ability to create, compose, and edit written materials.
• Ability to resolve customer complaints and concerns.
• Ability to develop and maintain recordkeeping systems and procedures.

Nice-to-haves

• Previous experience in a receptionist or administrative support role is highly desirable.