Williams Mullen - Charlottesville, VA
posted 2 days ago
- Entry Level
Charlottesville, VA
Professional, Scientific, and Technical Services
About the position
Williams Mullen is seeking a receptionist with strong legal or professional services administrative assistant skills who is driven by a personal desire to excel along with a sense of excitement to join a team that seeks to represent its clients with distinction. The ideal candidate possesses a strong attention to detail, works with a sense of urgency, and wants to grow into a Legal Administrative Assistant role. Provide front desk support as well as entry-level Legal Administrative Assistant duties in our Richmond office.
Responsibilities
- Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
- Greet clients, guests and visitors and welcomes them to the firm.
- Monitors conference room usage and accepts/declines use of conference room, orders lunches and handles conference area with the support of office services personnel.
- Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
- Organizes and maintains hardcopy or electronic correspondence, legal documents and computer-based calendars.
- Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.
Requirements
- Minimum of one (1) year experience working in a law firm or professional services.
- Strong attention to detail.
- Ability to work with a sense of urgency.
- Excellent oral and written communication skills.
- Proficiency using Microsoft Word, Excel, Power Point and Outlook.
Nice-to-haves
- Knowledge of document management software (iManage) and comparison software (Workshare) or other storage and comparison software.
