Receptionist/Office Admin

$41,600 - $52,000/Yr

4Leaf - Pleasanton, CA

Full-time - Entry Level

Pleasanton, CA

Professional, Scientific, and Technical Services

About the position

The Receptionist/Office Admin at 4LEAF, Inc. plays a crucial role in ensuring the smooth operation of the office environment. This position is responsible for greeting clients and visitors, answering phone calls, taking messages, and managing both email and mail correspondence. The ideal candidate will provide exceptional customer service while maintaining a high degree of professionalism and confidence. The role requires a highly organized, self-motivated, and detail-oriented individual who can adapt to various tasks and challenges that arise in a busy office setting. In addition to front desk duties, the Receptionist/Office Admin will assist with various administrative tasks, including light filing, collecting credit card receipts, and managing expense reports. The individual will also be responsible for coordinating mailings, including overnight shipments and certified mail, and will assist office staff with memos, labels, and spreadsheets. Daily interaction with both office and field personnel is expected, making strong communication skills essential for this role. The Receptionist/Office Admin will also manage office supplies, ensuring that inventory is maintained and ordering supplies as needed. Additionally, the individual will be responsible for maintaining office equipment and providing assistance to others in using these tools. This position is vital for creating a welcoming and efficient office environment, and the successful candidate will be proactive in addressing office issues as they arise.

Responsibilities

• Answer phones.
• Light filing and assisting with various office duties.
• Collect credit card receipts and expense reports.
• Manage all office issues (e.g., plumbing, keys made, etc.).
• Distribute mail and faxes.
• Coordinate mailings including overnight shipments and certified mail.
• Assist office staff with memos, labels, and spreadsheets.
• Engage in daily interaction with office and field personnel.
• Order and maintain inventory of office supplies.
• Maintain office equipment and assist others with usage.
• Perform other duties as assigned.

Requirements

• 2 or more years in a customer service or administrative support role.
• Adequate knowledge and experience in Microsoft Word, Excel, PowerPoint, and Outlook.
• Organized, detail-oriented, multi-tasked, self-motivated, and strongly collaborative.
• Ability to lift 20lbs.