Receptionist/Office Coordinator

About the position

The position involves responsibilities as a Receptionist and Office Coordinator, providing essential administrative support and ensuring smooth office operations. The role requires answering phone calls, greeting visitors, managing mail, and providing general administrative assistance. The candidate will also coordinate meetings, manage office supplies, and maintain office equipment.

Responsibilities

• Answer incoming phone calls and forward to appropriate person or department.
• Take and deliver messages or transfer calls to voicemail when requested.
• Greet, assist, and direct all visitors, vendors, and service personnel to location, escort them to appropriate location or notify company personnel of visitor arrival, and offer refreshments.
• Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office; prepare outgoing FedEx deliveries.
• Maintain parking validation cards and reconcile as required.
• Provide general administrative support such as typing reports, documents, or correspondence; order and maintain office supplies; schedule conference room; send/receive faxes; serve as a liaison with Human Resources.
• Manage maintenance for office equipment including postage meter, fax machine, copiers, etc.
• Manage business calendars for meetings, appointments, calls, invitations, luncheons and travel.
• Prepare client performance reports.
• Liaison with Information Technology to maintain computer equipment, order new equipment, etc.
• Serve as a liaison with Property & Facilities regarding any building maintenance issues and coordination of repairs.
• Provide general administrative and project support as needed.
• Handle cashiering duties which includes recording checks received, maintaining a transmittal log, and transferring information to a remote system for electronic delivery to the bank.

Requirements

• High school diploma or general education degree (GED) required.
• Bachelor's degree preferred.
• 1-2 years of experience in an office/administrative role.
• An equivalent combination of education, training or experience.
• Proficiency in Microsoft Word and Microsoft Excel.
• Typing skills.