Recording Clerk

$37,544 - $46,946/Yr

Santa Fe County - Santa Fe, NM

Full-time

Santa Fe, NM

Repair and Maintenance

About the position

The Recording Clerk position involves conducting administrative tasks under the supervision of the Records Manager, assisting customers with requests, and ensuring compliance with public records management. The role requires attention to detail, effective communication, and the ability to work independently and collaboratively in a public service environment.

Responsibilities

• Reviews documents ensuring that all necessary signatures and information are included.
• Records and indexes documents in the appropriate format and in the proper order; scans images; enters and verifies data.
• Provides prompt and courteous service for the public, including issuing marriage licenses and conducting informal real estate and legal document searches.
• Learns and ensures compliance with the provisions of New Mexico statutes and codes as they relate to recording and management of public records.
• Provides assistance to the Probate judge as requested.
• Coordinates with procurement staff in budget and contracts regarding public records and research.
• Promptly responds to e-recordings, telephone calls, written communications, and email; answers the telephone promptly, transfers calls and takes messages.
• Collects money for services rendered, provides receipts, and balances on a daily basis; transcribes correspondence and information onto documents; and prepares billing statements for title companies.
• Covers the front kiosk informational center and greets and assists visitors.
• May serve as Notary Public with corresponding responsibilities.
• Trains in comparable duties with other administrative staff and performs administrative functions and tasks throughout the County Clerk's Office, including the Bureau of Elections, Recording, and Records Divisions.
• Collects ballot boxes and assists poll workers during elections; assists as needed during election season.

Requirements

• High school diploma or equivalent.
• Any combination of college education, work experience, or training in an office or retail environment totaling three (3) years.
• Basic knowledge of office procedures and practices and the functions of public service offices.
• Ability to learn the New Mexico Election Code and procedures.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and with others, maintaining a professional attitude with the public, co-workers and County officials.

Nice-to-haves

• Experience in a public service office or similar environment.
• Familiarity with record-keeping and preparation of correspondence.
• Skills in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.

Benefits

• Union eligibility after completion of one (1) year probationary period.