Records Clerk - Supreme Court of Virginia Clerks Office

Unclassified - Richmond, VA

Full-time

Richmond, VA

About the position

The Records Clerk at the Supreme Court of Virginia Clerk's Office plays a crucial role in managing and maintaining the integrity of court records. This position involves a variety of responsibilities, including checking in and returning records from lower tribunals, ensuring that all records are accounted for and up to date. The clerk will also be responsible for contacting lower tribunals regarding overdue records, which requires effective communication skills and a proactive approach to problem-solving. In addition to managing records, the Records Clerk will update the case management system, ensuring that all information is accurately reflected and accessible. This includes typing correspondence and uploading digital records to network drives, which necessitates proficiency in both Microsoft Office Suite and Adobe. The clerk will also review records for compliance with court rules, preparing records for appeals to the Supreme Court of the United States, and for plenary hearings. The role also encompasses criminal case assignments, where the clerk must check for judicial conflicts and process pro hac vice applications. Monitoring various reports and performing miscellaneous duties as assigned are also part of the job, making attention to detail and organizational skills essential for success in this position.

Responsibilities

• Check in and return lower tribunal records.
• Contact lower tribunals about overdue records.
• Update the case management system.
• Type correspondence and upload digital records to network drives.
• Review records for compliance with Court rules.
• Prepare records on appeal to the Supreme Court of the United States.
• Prepare records for plenary hearings.
• Handle criminal case assignments and check for judicial conflicts.
• Process pro hac vice applications.
• Monitor various reports and perform miscellaneous duties as assigned.

Requirements

• Well organized and detail-oriented.
• Ability to type 50 wpm or more.
• Proficient in Microsoft Office Suite and Adobe.
• Ability to work independently and as part of a team.
• Clear and effective communication skills.
• Ability to prioritize and complete numerous tasks in a timely manner.
• 3-5 years of experience in a legal or court setting (preferred).
• Bachelor's degree (preferred).