Records & Data Management Technician 2024-02558

$28,954 - $28,954/Yr

State of Wyoming - Cheyenne, WY

Full-time - Entry Level

Cheyenne, WY

Executive, Legislative, and Other General Government Support

About the position

The Records & Data Management Technician is responsible for preparing and managing documents according to established guidelines, ensuring data accuracy, and maintaining records in a records management system. This role involves data entry, document scanning, and routine equipment maintenance, contributing to the efficient operation of the agency's data management processes.

Responsibilities

• Prepare and batch documents according to established guidelines.
• Set scanner stations, assign batch numbers, and feed documents into scanning hardware.
• Evaluate the interface between the division mainframe and imaging system to determine data accuracy and modify data as needed.
• Enter large amounts of data into a records management system in various formats.
• Inspect records for accuracy and completeness.
• Prepare records for entry into the system, including removing staples, paper clips, and repairing tears.
• Perform routine equipment maintenance and troubleshoot minor equipment problems.
• Scan documents and archive them into the agency database.
• Ensure data is collected, compiled, and verified to produce quality end-products for future use.
• Gather, manage, examine, establish, analyze, record, and maintain information in records or data management systems.
• Verify the legitimacy of requests for information, ensuring confidentiality is maintained.

Requirements

• High School Diploma or GED required.
• 0-2 years of progressive work experience in Records and Data Management or equivalent education and experience.
• Knowledge of basic data entry and computer usage, including MS Word, spreadsheets, and database applications.
• Knowledge of proper procedures for producing long-term preservation microfilm.
• Knowledge of agency policies and procedures.

Nice-to-haves

• Experience in scanning and indexing documents.
• Data entry experience.
• Customer service experience.
• Processing of medical documents preferred.
• Typing speed of 30 wpm preferred.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance