Records Management Specialist

Amyx, Iinc - Washington, DC

- Mid Level

Washington, DC

Professional, Scientific, and Technical Services

About the position

We are seeking an experienced and detail-oriented Records Management Specialist to support Records Liaison Officers (RLOs), Program Records Officials (PROs), and audit teams in implementing and maintaining effective records management systems to support our DOE customer. The ideal candidate will develop file plans, create policies, deliver training, and ensure compliance with DOE requirements while leading records management meetings and projects. This role is critical to ensuring organizational compliance and efficiency in managing records across new and existing systems.

Responsibilities

• Provide support to RLOs and PROs to keep records management activities on track.
• Assist the Audit Analyst/FOIA manager with recordkeeping and audit coordination tasks.
• Coordinate and maintain file plans, ensuring timely submission and DOE compliance.
• Create and deliver comprehensive records management training programs for staff.
• Attend monthly DOE records management working group meetings to stay updated on requirements and best practices.
• Build and implement a robust records management system and structure across programs and offices.
• Establish and manage regular communication with office records liaisons to share updates and requirements.
• Develop, review, and update comprehensive records management policy documents.
• Create detailed file inventories and file plans for all assigned offices.
• Develop training materials, such as decks and quick reference guides, for wide dissemination.
• Lead regular meetings on records management topics with staff.
• Utilize platforms such as Teams to communicate records management information.
• Create S.M.A.R.T. timelines to manage and track records management tasks and deliverables effectively.
• Manage training demo sites and maintain associated training materials.
• Must have the ability to communicate accurate information.

Requirements

• Bachelor's degree in information management, business administration, or a related field, or equivalent work experience.
• Minimum of 5 years of experience in records management or related administrative roles.
• Strong understanding of DOE records management policies and requirements.
• Excellent organizational, communication, and training delivery skills.
• Ability to develop file plans, policy documents, and training materials.
• Experience using project management tools to create S.M.A.R.T. timelines and manage deliverables.

Nice-to-haves

• Certification in records management or information governance (e.g., CRM or IGP).
• Familiarity with FOIA processes and audit procedures.
• Experience implementing records management structures in both new and existing systems.
• Proficiency in creating user-friendly reference materials and conducting engaging training sessions.
• Strong analytical skills and experience in compliance reporting.

Benefits

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement