Records Specialist

$46,400 - $54,500/Yr

YUM! Brands - Irvine, CA

Full-time - Entry Level

Irvine, CA

Food Services and Drinking Places

About the position

Legal Compliance is the team ultimately responsible for securing Information Assets at a global level. Legal Compliance's mission is to equip leadership to make informed, risk-based decisions. The role of this position is to help support the Legal Information Governance function sitting under Legal Compliance through effective management of corporate records including intake, imaging and physical storage.

Responsibilities

• Daily operation of the records center
• Prioritize and delegate daily work as well as projects
• Work in partnership with the Sr. Information Governance Lead and Records Clerk(s) to ensure full daily coverage in the records center
• Manage the relationship with the off-site storage vendor and staff
• Partner with the campus facilities team to organize and lead records-based projects
• Provide monthly reporting on tasks completed
• Create new files and complete customer requests for records
• Handle loose document imaging and filing
• Process imaging and filing activities
• Transfer records to storage and coordinate daily order of on and off-site boxes and files
• Ensure daily return of off-site boxes and files
• Check out and deliver all boxes/files to the appropriate end-users
• Handle rush orders and ensure delivery times are met
• Create new boxes and assign files to a specific box
• Ensure new records are properly input and document record activity
• Manage change requests (system updates)
• Assist with record disposition updates annually per the destruction process
• Verify application of litigation holds and work with clients to verify inventory of boxes
• Update database with notes regarding additional holds and destruction notes/status
• Work with Legal team to identify time-frame and keywords for litigation holds
• Search off-site storage inventory to identify pertinent records
• Assist colleagues with box/file identification and requests
• Assist with projects relating to records kept both onsite and offsite

Requirements

• 2-3 years of experience in Records Information Management or related field
• Expert Knowledge of Microsoft products particularly Word, Excel, Outlook and PowerPoint
• Knowledge of Microsoft O365, particularly SharePoint Groups and Kofax Capture a plus

Nice-to-haves

• Excellent customer service, communication and interpersonal skills projecting a professional image with a positive attitude
• Good written and oral communication
• Detail oriented and exceptionally attentive to accuracy
• Ability to learn skills quickly
• Ability to work independently, setting goals and priorities
• Ability to work at the warehouse (on feet, no A/C, manual labor)
• Regular, predictable and full attendance; reporting to the local Headquarters records center
• Be able to lift 50 pounds

Benefits

• Recognition based culture and unique, fun events year round
• 401(k) with a 6% matching contribution from Yum! Brands with immediate vesting
• 4 weeks of vacation per year plus holidays
• Onsite childcare through Bright Horizons
• Onsite dining center (yes, you can eat KFC, Taco Bell or Pizza hut every day!)
• 2 paid days off per year to volunteer
• Tuition reimbursement, education benefits and scholarship opportunities
• Healthcare and dependent care flexible spending accounts
• Company paid life insurance
• Generous parental leave for all new parents and adoption assistance program
• Onsite dry cleaning, laundry services, concierge
• Onsite gym with fitness classes and personal trainer sessions
• Discounts for life's adventures (ex: theme parks, wireless plans, etc.)
• Comprehensive medical, vision and dental including prescription drug benefits and 100% preventive care
• Grow Yourself Week which is devoted to your personal development