About the position
The Recruiting and Pre-Employment Specialist at GFL Industries plays a vital role in supporting multiple departments by managing the pre-employment screening process. This position is designed to ensure a positive candidate experience while adhering to various administrative tasks and compliance with Federal DOT and company requirements. The specialist will be responsible for providing quality work in a fast-paced environment, demonstrating the ability to multi-task while maintaining confidentiality and professionalism. The role is remote or hybrid, depending on the candidate's location, and offers a starting wage of $23.00 per hour. At GFL, we are committed to investing in our employees and providing opportunities for lifelong growth. Our team, affectionately known as Team Green, is united under the shared purpose of delivering sustainable solutions that help our customers and communities be "Green for Life!" The company prides itself on being one of North America's leading waste management firms, dedicated to making communities cleaner, safer, and happier through exceptional service. Working at GFL is more than just a job; it is an opportunity to advance your career, forge new friendships, and make a meaningful impact every day.
Responsibilities
- Provide administrative support to the HR, Talent, Safety, and field operations teams.
- Ensure timely and accurate data entry, including documenting notes, updating statuses in the recruiting tool, and completing weekly reports.
- Review pre-employment screening reports and escalate issues to the appropriate department when necessary.
- Order background checks, drug screenings, and other required pre-employment screening reports.
- Create a positive candidate experience by remaining attentive and responsive during the recruiting and pre-employment process.
- Communicate timely and appropriately with internal and external customers.
- Coordinate with third-party vendors to obtain results when necessary.
- Ensure all searches comply with company policies and procedures as well as employment laws and regulations.
- Adhere to all DOT and FMCSA regulations and standards.
- Maintain a working knowledge of federal, state, and local employment laws and current human resources best practices.
- Cross-train functionality to assist recruiters when necessary.
- Perform other job-related duties as assigned.
Requirements
- High School Diploma or GED required.
- One (1) or more years of experience in high-volume administrative, human resources, or safety support.
- Knowledge of DOT regulations strongly preferred.
- Experience maintaining confidential files and reports.
- Proficiency in Microsoft Office.
Nice-to-haves
- Ability to communicate effectively with internal and external customers.
- Strong work ethic, demonstrating integrity, trust, and maintaining confidentiality.
- Self-starter capable of working effectively in a team environment or as an individual contributor.
- Excellent analytical, attention to detail, and problem-solving skills.
- Ability to read, write, and comprehend reports and associated documents.
- Ability to understand and follow oral and written instructions.
- Ability to prioritize workload and meet time-sensitive deadlines.
- Flexibility to accept and adapt to change and a commitment to seek continuous improvement.
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and provide quality seamless customer service.
- Ability to follow all company safety policies and procedures.
Benefits
- 15 days of paid time off
- 4 medical plan options including an HSA with employer contribution & match program
- Dental and vision coverage
- 401(k) with an employer match
- Paid holidays
- Employee Assistance Program with free counseling services.
